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Safety First Administrator - Belvedere Full Time

at Savills Management Resources Manchester in Manchester (Published at 21-12-2023)


Purpose of the Role


Provide administrative support to the Safety First Manager and Security/Emergency Planning Manager ensuring that all Safety First & Safety+ principles are applied and that the client is given relevant information to assist them in managing their assets.


Key Responsibilities



  • Responding to issues in a timely manner and owning through to satisfactory completion by taking responsibility for every query received.

  • Escalating issues where necessary in a timely manner and ensuring satisfactory completion.

  • Using reporting to highlight problems areas where issues are failing to be resolved.

  • Reviewing and conducting initial Health and Safety investigations (desktop)


Health and safety



  • Produce statistics for quarterly reports

  • Monitor incidents and accidents and update the tracking spreadsheet with those from the incident reporting system (Meridian), producing monthly stats per site. This also includes footfall data

  • Update the various trackers in place for client works and requests such as asbestos management, residential management etc and provide pivot tables of information for items not completed

  • Review information from the H&S consultants relating to visits completed

  • Electronically file any documents as required to ensure they are accessible for all within Savills

  • Provide information and statistics for any reporting, meetings or client requests

  • Approve low level risk events such as craft workshops, charity bookings, face painters etc. as defined in the event documents

  • Take notes and write minutes of meetings

  • General admin support to the Safety First Manager and Safety First Co-ordinator

  • Use tools on excel to provide visual graphics and a variety of tables to format information into clear informative pages


Security



  • Monitor meridian and ensure incidents are categorised correctly

  • Organise desk top exercises for manned sites with senate (or other designated consultant)

  • Record security actions on trackers

  • Provide statistics for monthly and quarterly reporting

  • Take notes and write minutes of meetings


Compliance



  • Assist the compliance manager on the production, updating of compliance reporting and producing high quality reports on a monthly basis – or as requested by the client

  • Following up with sites on reasons why compliance scores are not at 100% and record, assisting with documents if required

  • Produce KPI reports as required

  • Understand current KPI’s and agree new ones for driving better compliance at managed sites.

  • Assist sites with queries regarding H&S consultancy reports and services and ensure actions are correct on datastation


Training and Communications



  • Undertake the Savills Pathway on HS & E to gain knowledge and competency in the areas required relevant to your work.

  • Contribute towards the H&S newsletter.


Skills, Knowledge and Experience



  • Experience of working in a similar role would be desired but not essential.

  • Ability to multi-task and use own initiative.

  • Good administration skills.

  • Good planning and organisational skills.

  • Attention to detail.

  • Good interpersonal/verbal and written communication skills.

  • Energetic and self motivated.

  • Pro-active/takes ownership of responsibilities.

  • Ability to work well under tight deadlines.

  • Friendly and well presented with ability to be client facing

  • Have a “Can Do” attitude.


Working Hours -


9.00am – 17.30pm


Please see our Benefits Booklet for more information.




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