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Legal Secretary Full Time

at Page Personnel - UK London in London (Published at 14-12-2023)






  • Hybrid legal secretary role available

  • Work alongside a growing legal team and help with secretarial restructure





About Our Client



We are recognised in Legal 500 and Chambers UK as a medium-sized niche firm, specialising in delivering construction, litigation & dispute resolution, corporate, banking, employment, projects, and property legal services to clients based throughout the United Kingdom. Our main client base is Registered Providers and we are ranked as a leading firm for our work in social housing. Over the past few years, we have grown significantly and now have approximately 320 staff and a growing international reach.





Job Description



Main Duties and Responsibilities:



  • Audio and copy typing and document processing;

  • Formatting documents and any other relevant documentation as directed;

  • File openings;

  • Organising and maintaining tidy and accurate files both in hard copy and electronically;

  • Producing invoices and dealing with any queries that may arise once invoices are issued;

  • Produce frequent summaries of account ledgers and ensure that all balances are tidied or cleared wherever possible then archiving files as appropriate;

  • Diary management for the fee earner(s);

  • Prepare comprehensive travel itineraries and book transport and accommodation as required;

  • Receiving phone calls from clients; routing them or taking messages as appropriate;

  • General administrative support for the department e.g., filing, photocopying;

  • Manage workload capacity and provide regular updates to the Secretary Coordinator;

  • To provide cover and support to the other secretaries within the team as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.






The Successful Applicant



Attributes and Skills Required:



  • A minimum of three to five years' experience within a legal secretary position;

  • A high attention to detail to produce work / documentation which is consistently of a high standard;

  • A typing speed of +60wpm, together with relevant legal secretarial experience;

  • Experienced in both audio and copy typing;

  • An advanced knowledge of Word applications such as auto - numbering, bookmarks, and track changes;

  • Ability to organise large documents using Word/PDF format;

  • Competent with MS PowerPoint, Excel, Outlook, and Internet applications;

  • Excellent communication skills, both written and verbal;

  • Ability to prioritise workload to increase efficiency for the team;

  • Shows initiative and is self-motivated;

  • Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm.

  • Able to work as part of a secretarial team and offer guidance to those less experienced





What's on Offer



You will receive a salary up to £40,000 along with a minimum of 10% bonus and other benefits such as



  • Gym pass

  • Healthcare

  • Dental plan

  • Hybrid working

  • 25 days holiday + bank holidays

  • Employee assistance

  • Team outings

  • Yearly company trips

  • And much more







Contact


Georgie Innalls




Quote job ref


JN-112023-6256160




Phone number


+44 207 269 2237





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