« Home
0

applicants

Team Secretary Full Time

at The Ardonagh Group London in London (Published at 04-12-2023)





Context for the Role: Working within the Aviation & Space Team to provide administrative support to a growing Aviation Team, this role will require a mix of working from home and in the office.




Purpose of the Role: To provide an excellent level of seamless support to the Price Forbes Aviation & Space Team.









Key Role Accountabilities:









  • Booking of travel to include multiple destinations, hotel, flights, taxi, visa application, covid paperwork and ensure contingency plans when required.




  • Booking of meetings including meeting room, catering and ensuring all visitor passes are requested.




  • Creating schedules for visiting clients to include meetings, accommodation and hospitality and ensuring necessary marketing material and merchandise is on hand.




  • Supporting team with all work required for client pitches including collating of presentation decks.




  • To attend and take notes at the monthly Broking Forum ensuring agenda is sent in advance and notes are recorded accurately and circulated in a timely manner.




  • Assist team in ensuring timely completion of expense submissions and to have a thorough understanding of the Ardonagh Specialty expenses policy.




  • To work closely with team on various workstreams, projects and ad hoc tasks including offsite events and corporate hospitality.




  • Record and keep spreadsheet of the team’s annual leave and weekly reporting of business travel.




  • Record and follow up Piiq UK Branch post ensuring all post is dealt with and actioned by appropriate support services.




  • To cover for EA during annual leave.




  • To build and develop strong relationships with key stakeholders.







Qualifications & Experience:










  • IT systems – knowledge of Microsoft Office is required








Person Specification:










  • Willing to put in hard work and additional hours when required

  • Excellent attention to detail

  • Ability to work autonomously and as part of a team

  • Ability to work across several projects at a time

  • Able to prioritise workload and meet tight deadlines, sometimes at short notice

  • Ability to work under pressure to deliver accurate results

  • Excellent communication skills



  • Eagerness to develop skills and grow the role

  • A positive, can do attitude with a good sense of humour would make a great fit to this team








Recent jobs at The Ardonagh Group


Viewed: 415 times
« Go back to category
Is this job ad fake? Report it!   
« Home