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With extensive contact with clients and colleagues within the Savills network, the successful candidate will be a good team player, with strong organisational and communication skills (both verbally and written), with the ability to work under pressure, prioritise work and multi-task. They will have previous team administrative experience and be able to work in a very busy environment. The candidate will need to show initiative, be self-motivated, efficient, reliable and enjoy working in a busy interactive team environment.

Key Responsibilities

Administrational Support:

• Provide full administrative support to all members of the team where required


• Arranging meetings for the team


• Drafting, issuing and processing invoices


• Maintaining and monitoring outstanding invoice debt and chase payment accordingly


• Processing team expenses


• Booking transport and accommodation for the team


• Support with organisation of client events


• Deal with telephone enquiries and book viewings


• Send out property information when requested either by phone or email.


• Adding new enquiries and contacts to the database


• Ensuring all RICS registered staff are up to date with membership and CPD requirements.


• Updating and maintaining Outlook/Microsoft Dynamics contacts


• Management of our applicants database (Agent’s Insight)


• Management and maintenance of electronic property files


• Updating and/or formatting schedules, spreadsheets, presentations, marketing collateral, reports, pitches and correspondence


• Open and closure of jobs


• Diary management for directors and surveyors


• Setting up, overseeing and managing the financial planner to ensure accurate forecasting


• Setting up, overseeing and maintaining files on company systems


• Logging disbursements on Agency Pilot


• Organising and attending company and client events as and when required


• Providing holiday cover for administrational support team members

• Gathering comparable information for surveyors


• Acquiring personal knowledge and market awareness of properties


• Drafting property sales details from marketing reports


• Uploading new properties to the company database and website


• Ordering Sale Boards, Virtual Tours, Floor Plans and EPC’s


• Dealing with telephone and online property enquiries


• Adding enquirers to the company database


• Sending out property mailshots to enquirers


• Organising viewings


• Researching, compiling and sending targeted mailshots


• Drafting and issuing relevant documentation during the sales process e.g. Heads of Terms


• Monitoring sales as they proceed and liaising with surveyors and solicitors as and when necessary


• Attending weekly agency meeting

• Creating appendices and tables and inserting photographs into reports


• Proofreading, formatting and collating professional reports prior to sending to clients


• Drafting, issuing and chasing documents e.g. Rent Review Memos

Key Skills

• At least 1 years' experience in a similar role


• Comprehensive knowledge of Microsoft Office including Excel, Word, PowerPoint and Outlook


• Fast and accurate typing


• Excellent communicator and telephone manner


• Excellent time management skills and attention to detail


• Good team player but also able to work on their own and use their own initiative


• Excellent organisational and administrative skills – able to prioritise multiple tasks and deadlines and good attention to detail


• Ability to work under pressure, prioritise and multi-task


• Maintain a high level of professionalism when dealing with clients and colleagues

Team Overview

The Manchester Licensed Leisure team is formed of 2 Directors, 2 Associate Directors and 1 Associate. The Leisure and Trade Division comprise 3 teams with a total of 62 people, of which 9 are administrators, across 8 locations. We provide advice across a range of disciplines in respect of pubs, holiday parks, mobile home parks, marinas, garden centres, golf clubs, children's nurseries, along with providing advice in the automotive sector.

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