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To provide secretarial and administrative support and ensure that a comprehensive, high quality and efficient service is provided to the Central Manchester CAMHS team at The Winnicott Centre.


Policy:
To work in accordance with the Trust and CAMHS clinical service unit policies and procedures.

To practice within national and local policy and legislation including Professional Codes of Practice.

Working within Trust policies and procedures the post holder will supervise staff attendance/absence, in the absence of the office manager.

To provide comprehensive administration support and to assist with the management and co-ordation of the administrative support function within the Winnicott Centre ensuring the most efficient and effective use of resources.

To manage day-to-day workload, ensuring that priorities (including waiting times and access arrangements are adhered to) are identified and dealt with and that problems are resolved as quickly as possible including liaising with external bodies.

To develop and promote good working practice, ensuring standard protocols (e.g., correspondence) are in place.

Secretarial duties for the Lead Consultant, provide first point of contact for written and telephone enquiries on behalf of the Consultant and clinical team.

Undertake a supervisory role to the administration team. To be a role model for the team reflecting the Trust values and behaviours.

To ensure staff have an adequate supply of office/secretarial stock and non-stock items.

Take minutes and arrange meetings, preparing appropriate paperwork as required.

To assist in the coordination of projects throughout the planning, implementation, and dissemination phase

Undertake general office duties e.g., opening, and actioning post, photocopying, filing, handling telephone queries, attendance sheets for payroll, procurement, managing the team secure email inbox.

The ability to effectively manage personal duties and responsibilities working independently on tasks as appropriate.

MFT is England’s largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!