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Assessment Coordinator / IM London Full Time

at Istituto Marangoni London in London (Published at 14-12-2023)

Job summary

The Assessment Coordinator is responsible for the operational processes governing assessment including assessment boards, exam invigilation and academic misconduct panels. The role holder will process, maintain and update assessment data, ensuring information is processed in accordance with academic regulations and procedures, and will contribute to the development and updating of assessment-related policies and procedures.

The Assessment Coordinator will support the Registrar, Academic and Student Services Manager and the wider academic Faculty in the effective management and implementation of operational processes for assessment and conferment. They will provide specialist advice on the application of assessment regulations and procedures to a wide range of stakeholders including Programme Leaders, Director of Education, Tutors and across various professional service teams. The role holder will also provide dedicated secretarial support to a range of panels, committees, boards and any working groups.

Key responsibilities

  • Coordinate a wide range of administrative processes associated with assessment and conferment.

  • Act as a main point of contact with the School’s validating partners in relation to assessment processes, assessment data and certification.

  • Coordinate written examinations, including exam schedules and invigilation arrangements, ensuring compliance with assessment regulations.

  • Manage records of academic misconduct and academic appeals, reporting to academic committees as required.

  • Minute academic misconduct panels, extenuating circumstances panels and appeals panels and support the preparation and conduct of these meetings.

  • Attend all module assessment, progression and award boards, coordinating the preparation for these meetings, compiling papers, checking the accuracy of data and amending any data entry errors.

  • Perform data entry and updating tasks and ensure all marks and relevant assessment data are correctly recorded and submitted on schedule on relevant systems and templates, contributing to accurate data returns and ensuring data integrity.

  • Ensure all assessment outcomes following module, progression and award boards are correctly recorded and where necessary updated on the student record system liaising with the academic and student services team.

  • Support processes relating to the conferment of awards and issue of transcripts and certificates to graduates.

  • Coordinate the schedule for External Examiner visits, liaising directly with External Examiners regarding the detailed arrangements for these visits and the scrutiny of work.

  • Contribute to the development of the SINAPTO improvement project and Tribal project in terms of the specification to support the accurate processing of assessment data and academic conferment.

  • Ensure and maintain the secure storage and archiving of examination scripts, assessment records and student feedback.

  • Develop and update operational procedures, guidance documents and templates to support the efficiency and integrity of the assessment process.

  • Support the implementation of reasonable adjustments including the provision of additional time in examinations in conjunction with Academic and Student Services.

  • Work collaboratively with Student and Academic Services, Registry and Faculty staff to support, maintain and improve operational procedures governing the assessment process.

  • Any other duties commensurate with the level of the post and relevant cross School activities throughout the including induction, graduation and training/briefing events.

Knowledge and Skills required


  • Undergraduate degree

  • Ability to work in a team and collaboratively across the School

  • Ability to work accurately and consistently within prescribed deadlines

  • Ability to work in a busy environment

  • Relevant experience of assessment administration preferably within education

  • Excellent communication and interpersonal skills

  • Proficient IT skills

  • Awareness of data protection

  • Ability to maintain confidentiality and follow prescribed procedures


  • Minuting or committee servicing experience

  • Interest in fashion

  • Previous experience of working in higher education

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