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HEO - Assistant Private Secretary to CEO of the IPA and Head of Government Project Delivery Function Full Time

at Cabinet Office London in London (Published at 14-12-2023)




Details



Reference number



327939



Salary



£38,250 - £42,250




A Civil Service Pension with an average employer contribution of 27%



Job grade




Higher Executive Officer




Contract type



Permanent



Business area



CO - Infrastructure and Projects Authority



Type of role



Administration / Corporate Support
Secretarial



Working pattern



Flexible working, Full-time



Number of jobs available



1







Contents





    Location


    About the job


    Benefits


    Things you need to know


    Apply and further information





Location





1 Horse Guards Road SW1A 2HQ



About the job




Job summary



Who we are


The IPA is the government’s centre of expertise for infrastructure and major projects. We sit at the heart of government, reporting to the Cabinet Office and HM Treasury. Our core teams include experts in infrastructure, project delivery and project finance who work with government departments and industry. We support the successful delivery of all types of infrastructure and major projects; ranging from railways, schools, hospitals and housing, to defence, IT and major transformation programmes. We lead the project delivery and project finance professions across government.


Our purpose


Our purpose is to continuously improve the way infrastructure and major projects are delivered, in order to support government priorities and improve people’s lives. We aspire to create the best-performing project system of any country in the world.


What we do


The IPA works with government and industry to ensure projects are delivered efficiently and effectively, and to improve performance over time. We work on the overall project delivery system, which includes the projects, people and processes that together create the right environment for successful delivery. We measure how well the system is performing, so we can learn important lessons and continuously improve project performance over time.


The Corporate Function is central to the smooth running of the Infrastructure and Projects


Authority and delivering the organisation’s strategic objectives. Comprised of the Private Office, Communications, Business Management and Administration teams, the Corporate Function provides direct support to the CEO and wider IPA and sets the tone for IPA engagement with its key stakeholders.


This role reports to the IPA’s Head of Office and Head of Communications. As a small team, there is potential to be involved in a broad mix of work.





Job description



Responsibilities



  • Commission, oversee and edit briefings and submissions for the CEO, liaising with other offices where necessary.

  • Communicate messages and updates from the CEO to the wider organisation and support general internal communications.

  • Coordinate the CEO’s participation in external events and communications, advising on speaking engagements and messaging.

  • Coordinate and develop a broad range of engaging communications content for all IPA channels such as blog articles, social media and case studies.

  • Monitor and manage the Senior Responsible Owner (SRO) letter process.

  • Act as a portfolio office, commissioning work from the business unit as required.

  • Support the Senior Private Secretary by commissioning and attending briefing meetings when required.

  • Support the Head of Communications with announcements and events as required.

  • Build trusting relationships with ministerial private offices, press offices and external stakeholders.

  • Create content for the staff intranet and other internal communications activities.

  • Other tasks appropriate to the role are assigned from time to time by the IPA’s Head of Communications and Head of Private Office.





Person specification



Key Accountabilities



  • Accountable for maintaining the IPA staff intranet to a high quality and encouraging engagement across the organisation.

  • Accountable for the Senior Responsible Owner (SRO) letter process.






Behaviours



We'll assess you against these behaviours during the selection process:



  • Managing a Quality Service

  • Communicating and Influencing

  • Seeing the Big Picture

  • Working Together





Benefits





Alongside your salary of £38,250, Cabinet Office contributes £10,327 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.





  • Learning and development tailored to your role.

  • An environment with flexible working options.

  • A culture encouraging inclusion and diversity.

  • A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.

  • A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.





Things you need to know




Selection process details




This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.




Application process


Candidates are asked to provide a CV, Personal Statement (500 Words) and 250-word statements on each behaviour in their application for the post. Further details about what this will entail are listed on the application form.


Please provide a 500-word Personal Statement detailing how your relevant past experience and skills make you a good fit based on our person specifications and responsibilities.


Selection process


Candidates will be application sifted on their experience, job history and 250-word statements on each behaviour against the person specification above. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.


During the Interview you will be assessed against


Managing a quality service


Communicating and Influencing


Seeing the Big Picture


Working Together


Expected timeline (subject to change)


Expected sift date – 19 - 20 December 2023


Expected interview date/s – 9 - 10 January 2024


Any in-person interviews will be conducted at 1 Horse Guards Road London SW1A 2HQ


Reasonable adjustments


If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should:


Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.


Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.


Further information


If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.


Please note that this role requires CTC clearance, which would normally need 3 years’ UK residency in the past 3 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.


Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter


New entrants are expected to join on the minimum of the pay band. Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you. Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk A reserve list will be held for a period of 12 months, from which further appointments can be made.


If successful and transferring from another Government Department a criminal record check may be carried out.


In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.


However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.


Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.


A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government


This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.


Feedback will only be provided if you attend an interview or assessment.




Security




Successful candidates must undergo a criminal record check.




Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window).




People working with government assets must complete baseline personnel security standard (opens in new window) checks.




Nationality requirements




This job is broadly open to the following groups:



  • UK nationals

  • nationals of the Republic of Ireland

  • nationals of Commonwealth countries who have the right to work in the UK

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)




Working for the Civil Service




The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).




The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.




The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.




Apply and further information





This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.




The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).




Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.



Contact point for applicants



Job contact :




    Name :

    Princess Oriola



    Email :

    princess.oriola@ipa.gov.uk



Recruitment team




    Email :

    cabinetofficerecruitment.grs@cabinetoffice.gov.uk






Further information




Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.








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