applicants
Personal Assistant / Team Secretary – (7 Months Maternity Cover)
at Royal HaskoningDHV London in London (Published at 14-12-2023)
Personal Assistant / Team Secretary – (7 Month Maternity Cover)
This role is a full-time position to cover maternity leave, we are looking for someone to join our team in January 2024. The contract is 7 months which will include a handover at the start and end of the maternity leave.
About Royal HaskoningDHV:
Royal HaskoningDHV has been connecting people for 140 years. Together, through our expertise and passion, we have helped contribute to a better society and improved people’s lives with work underpinned by our sustainable values and goals. We are an independent international engineering and project management consultancy leading the way in sustainable development and innovation. Royal HaskoningDHV is an Equal Opportunities Employer. We have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve.
What you will do as Personal Assistant / Team Secretary
- Provide PA support to the Associate Director and Team Secretarial support for the Maritime Team in the London office.
- To form part of a team to provide PA/secretarial support to the Associate Director and the Maritime London team.
- The individual will be required to maintain the highest standards with regard to respect, integrity and confidentiality.
- Be a central point of contact and information for the staff in the allocated advisory group.
- Support the Associate Director - to include monitoring emails, co-ordinating diaries, arranging appointments and ensuring that the manager attends with all necessary papers.
- Fielding telephone calls and take/deliver accurate messages, making travel arrangements such as flights, hotels and car hire, typing correspondence, such as minutes of meetings, letters, and memos.
- Organise documents (e.g., official letters, proposal documents, covering letters, and proposals) for signature and issue.
- General office administration (photocopying, filing, archiving, printing, binding etc.)
- Maintain & update the CRM database.
- Set up and maintain project document registers.
- Arrange meetings, including setting up conferences by video or telephone.
- Maintaining accurate expense records and check credit card statements.
- Be the central contact in the Maritime team in London for arranging visas for office staff travelling abroad. Usually involves trips to Embassies in London.
Where you will work
London Hybrid working.
What you will bring
- Accuracy /Attention to Detail
- Client Orientation
- Communications Skills
- Interpersonal Skills
- Planning and Organising
- Problem Solving
- Relevant secretarial experience
- Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- General secretarial skills
- Able to take responsibility and initiative
- Able to maintain confidentiality at all times
- Excellent written and verbal communication skills
- Team worker, confident in dealing with people of all levels
What we offer you
Ambitious. Exciting. Lively. Collaborative. Dynamic. That’s how our colleagues describe our company. Want to contribute to enhancing society with your expertise? Be part of an open network where you’re connected with the brightest and smartest people and technologies? Join us!
You can look forward to growing your career in a dynamic workplace with development opportunities and support on your career path. We have flexible working models to ensure a balance of family and working life.
