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Office Coordinator London Full Time

at On AG London in London (Published at 04-12-2023)



In short


On is about to open a new office space for our cross-functional teams in London. True to the On spirit, it is an environment that never stands still – a hub for creativity and technology where ideas move fast.


As the Office Coordinator, you will join On’s Workplace Experience Team, which owns all activities around Hospitality, Internal Events and Facility Management. You will drive all hospitality topics for our London workspace and showroom and deliver the WOW to our On team members, as well as to guests and partners. You have an entrepreneurial mindset, thrive in a highly dynamic environment, are at ease in finding solutions to at times unexpected or unplanned situations and enjoy discovering ways of optimisation. It is important to you to build strong relationships and partner very closely with many teams across the organisation, especially with our Internal Events and Facility Management and Tech team.


Your Mission



  • You are our On Culture ambassador with the aim to create a unique place to collaborate


  • You steer and optimise all office management operations including all budget aspects


  • You ensure that health & safety requirements are met internally as well as with local authorities and coordinate maintenance support


  • You provide support to teams, including the planning and coordination of office activities, workshops and internal events


  • You coordinate collaborations with partners and suppliers


  • You drive and ensure clear and engaging communication around workplace aspects


  • You are the office point of contact and hands on generalist for IT and Audio&Video needs, supported by the Zurich team


  • You contribute to hospitality and workplace experience topics beyond your location, to create exchange and synergies with On’s other offices such as in Zurich, Berlin or Portland.









Your story



  • You have 5+ years of previous experience in a similar role and/or an events/hospitality background


  • You have a solid understanding of hospitality operations and best practices with an attention to detail


  • You are an outstanding communicator (verbal and written) with exceptional interpersonal skills


  • You embody an entrepreneurial spirit and are proactive and solution oriented with a can-do attitude


  • You have demonstrated working independently and are able to manage complex projects whilst sticking to critical time- and deadlines


  • You are fluent in English









Your story



  • You have 5+ years of previous experience in a similar role and/or an events/hospitality background


  • You have a solid understanding of hospitality operations and best practices with an attention to detail


  • You are an outstanding communicator (verbal and written) with exceptional interpersonal skills


  • You embody an entrepreneurial spirit and are proactive and solution oriented with a can-do attitude


  • You have demonstrated working independently and are able to manage complex projects whilst sticking to critical time- and deadlines


  • You are fluent in English










What we offer


On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.


On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.






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