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VS458/11

Team Secretary / PA

Hours: 40 Hours per week, Monday – Friday.

Office based, with flexibility for agreed hybrid after initial training period

Salary: £30,000 - Negotiable

Manchester City Centre

My client is a leading UK property developer, residential lettings and property management business. They attract investment from UK and international buyers and provide properties for students and young professionals from all over the world.

We are seeking an experienced Secretary / PA to provide efficient and responsive administrative support to the current and developing leadership team. Working alongside and reporting to the Executive Assistant to CEO, the successful applicant will be tenacious with proven experience of supporting management teams.

Key responsibilities:

• Provide administrative support to the leadership team and key departmental managers


• Organise meetings, prepare agendas, attend meetings and take meeting actions and minutes


• Follow up on meeting actions, ensuring all deadlines are met, both with internal teams and third parties


• Manage VIP visits, meeting and greeting, setting up meeting rooms and organising hospitality


• Make conference, travel, hotel and restaurant bookings


• Plan and organise team events


• Assist with preparation of reports, briefing papers and presentations


• Deputise for and provide full office working cover in support of the Executive Assistant to the CEO in all aspects of their role including making payments, household management, diary management and ad hoc duties


• Deal with confidential and sensitive information and material, maintaining confidentiality at all times


• Maintain information logs and filing systems, including data management and ensure information is accurate and up to date


• Liaise with various third parties including investors, stakeholders, suppliers and teams from across the business


• Carry out market research and present findings


• Assist with office management, deputising for the office manager during absences


• Provide admin support to wider teams, as and when required

Knowledge/skills/experience:

• Experience in a team secretarial and PA role


• Experience in the Manchester property industry preferred


• Highly organised, methodical and excellent attention to detail


• Strong communication skills, both verbal and written


• Discrete and ability to work in complete confidence


• Proactive and able to work on own initiative


• Ability to think ahead and anticipate needs before they arise


• Excellent interpersonal skills and able to work with a wide variety of people


• A mature approach with the ability to work unsupervised


• Ability to work under pressure, with competing demands, often to tight deadlines


• Proficient typing skills (touch typist ideally), 50 -60 wpm. Able to take live dictation and minutes of meetings


• Advanced Microsoft Office skills including Word, Excel (essential), PowerPoint (preferred)


• Be flexible in terms of working hours


• Professional and smart casual appearance

In the first instance please apply by forwarding your CV

Please contact Vicky at our Manchester office

Ritz recruitment – Employment Agency

Contact information

Vicky Semanda