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Team Assistant (Part Time)
at Munich Re Services London in London (Published at 26-10-2023)
Team Assistant (Part Time)
Company Munich Re Services Location London , United Kingdom
Job Purpose:
To provide administrative support for a member of the Senior Leadership and the London-based team of DAA2.
Key Responsibilities:
Specific to ML1 (Senior Executive)
Diary Management - managing efficiently schedules and calendars with realistic timescales by planning and scheduling meetings, conferences and related travel bookings
Arranging business trips (flights, hotels, visas) and controlling travel schedules
Handling expense claims, including timely submissions of all expense claims
Organising and preparing meetings with external and internal clients, taking and preparing minutes
General secretarial duties, including collecting and analysing information, drafting and filing communications, letters and documents
For DAA2 Team in London:
Arranging business trips (flights, hotels, visas) and controlling travel schedules
Team Expenses
Arrange client meetings
General Duties and Tasks:
Administration of corporate gifts (e.g. Gifts & Hospitality register)
Organisation of client entertainment (lunches, dinners, corporate events)
Co-ordination of visits from Munich Re colleagues
IT co-ordination (onboarding/ offboarding of new staff)/ local process coordination
Organising training and team meetings
Assist with presentations and marketing material via MR Comms (incl. Powerpoint Pool)
Key Skills and Experience
Advanced Microsoft Office (Word, Excel, PowerPoint, Sharepoint, Forms)
Excellent organisational skills
Good communicator at all levels
Forward thinking – identifies and works to resolve problems
Able to work on own initiative
Benefits
You will be rewarded with a great compensation package, on target bonus, 25 days annual leave(pro rata) with the option to purchase more along with private medical insurance and employers' contributory pension of 10%.
About Us
Here at Munich Re we want to offer our staff the opportunity to grow in an exciting, driven and diverse working environment. We believe that your enthusiasm to apply your outstanding knowledge crafts the future, the future of our clients, of Munich Re and of course your own.
Munich Re is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees.
Apply now!
