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Executive Assistant to SVP Media Distribution EMEA
at Disney London in London (Published at 19-10-2023)
Executive Assistant to SVP Media Distribution EMEA
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Job ID
10064202
Location
London, United Kingdom
Business
Date posted
Job Summary:
Job Summary
Provide full administrative support to UK/Regional Content & Affiliate Sales leadership team - maintaining a high professional standard of communication with all internal and external contacts.
Key high profile stakeholder support for SVP of Affiliate and Content Distribution as the line of business lead
Support the wider Regional Content & Affiliate Sales team based in the UK and act as central administrative point of contact, as needed.
Work in partnership with fellow Content & Affiliate Sales EA to ensure executive team is supported at all times, ensuring timely and prioritized assistance.
Area of Responsibility
You will be responsible, on behalf of the SVP and the Regional Content & Affiliate Sales leads, for the following:
Full end-to-end daily diary management.
Full end-to-end meeting management.
Booking of travel and accommodation.
Expenses.
Office management duties.
Team assistance, as required.
Acting as an ambassador for Content & Affiliates Sales both internally and externally, directing queries as required.
Area of Accountability
Accountable to UK/Regional Content & Affiliate Sales leadership team, the role will report to Director, Affiliate Distribution & Content Sales Planning who will oversee EA resource for the leadership team and ensure appropriate resource allocation and support is provided across multiple stakeholders
Diary Management: actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings.
Meeting Management: plan and schedule all internal and external meetings for UK/Regional Content & Affiliate Sales leadership team; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required.
Travel & Accommodation: manage all travel, transport and accommodation requirements including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy.
Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required.
Office Management: manage TWDC administrative systems (e.g. SAP, Condecco, etc.); support UK Content & Affiliate Sales leadership team with miscellaneous tasks; and liaise with staff, suppliers and clients, as required.
Team Assistance: support wider UK Content & Affiliate Sales leadership team in organising and implementing events, screenings and department functions as directed by the executive team.
Department Ambassador: act as central administrative point of contact for the UK Content & Affiliate Sales team both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements.
The Experience We Require From You
Proven experience as a Personal/Executive Assistant to Senior Executives
Demonstrable working knowledge of MS Office, SAP, Concur and other associated administrative systems.
Experience working in a fast-paced, large multi-national organization.
Able to work on own with minimal input from others but manage to get the job completed
Multi-tasking with tenacity to handle working with multiple stakeholders
Flexes to demands of role and support required to ensure timely delivery
Detail orientated – manage detail, manage nuances and document accurately
Strong team player
Ability to solve problems by efficient decision making
MS Office application skills desirable
