3
applicants
Vetting Administrator
at Formula 1 London in London (Published at 19-10-2023)
Want to be one of the hundreds of people that work together to make Formula 1 happen? We need a Vetting Administrator to add their skills to the force behind the sport.
Main Duties and Responsibilities
- Provide support to the F1 Security Vetting Coordinator and Corporate Security Manager, to assist on the onboarding and vetting of candidates joining Formula 1.
- Provide an industry leading onboarding experience for hiring managers as well as candidates, ensuring that all communications are proactive and timelines met.
- Assist in the progress tracking of prospective candidates joining Formula 1, and send reminders to speed up the onboarding when required.
- Provide administrative support to the F1 Vetting Coordinator, F1 Corporate Security Manager & F1 Security Operations Lead on the wider background checks of Known Consignor training.
- Coordinate SLA meetings with the external vetting provider, record meeting minutes, actions and scoring.
- Assist the vetting coordinator and the HR team in the continuous improvement of the onboarding experience.
- When required, assist the Vetting Coordinator facilitate priority onboarding of candidates.
- Update and maintain key documentation, including the Vetting Intranet, Policies, Procedures and Guidelines.
- Assist with F1 Security team purchase orders and invoicing for both People & Assets, and Circuit Delivery.
- Provide data entry, retrieval, and database maintenance of documentation.
- Build excellent relationships with internal departments and external agencies such as Finance, Legal, Circuit Logistics, Broadcast, Human Resources and Procurement.
- Scheduling ad-hoc meetings and taking minutes when needed.
About You
- At least one year working in an office environment in a similar role.
- IT literate with good typing skills and confident using a range of programmes including email, word processors, presentations, spreadsheets & file management.
- High attention to detail
- Self-motivated with the ability to deliver.
- Good coordination and time management skills
- Positive ‘can do’ attitude.
- Excellent attention to detail and driven by clear/ concise communication.
- Comfortable being the interface between different departments.
- Comfortable engaging with various internal and external stakeholders.
