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Property Administrator - Commercial Property Management
at Lambert Smith Hampton Ltd Manchester in Manchester (Published at 09-10-2023)
JOB TITLE: Property Administrator
DEPARTMENT: Commercial Property Management
LOCATION: Manchester
KEY FOCUS OF JOB:
To provide Department with full administration support in conjunction with day to day asset and property management services to a varied property portfolio.
MAJOR ACCOUNTABILITIES
- Allocation and coding of service charge invoices for authorisation by Surveyors and arranging payment by accounts.
- General liaison on day to day accounting matters with accounts team, tenants, surveyors and FMs.
- Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations. Sending service charge budget packs/reconciliations out to tenants with covering letters.
- Assistance as necessary with issuing of annual service charge budgets in a timely manner.
- Extracting relevant information from simple documentation & populating data base amendment forms for checking by surveyor.
- Ability to produce, amend and review spreadsheets, including use of formulae
- Dealing with basic accounting queries raised by tenants or contractors.
- Corresponding with tenants and dealing with day to day issues that may arise at a property and as allocated by a surveyor/FM
- Keeping tenancy schedules and other data up to date including tenant turnover schedules.
- Assisting in preparation of Client Reports
- Assisting with setting up new properties and closing down sold properties.
- Arrears chasing and preparation of arrears reports
- Filing and general file organisation.
- Any other duties commensurate with this post.
- Coordination of utility accounts
- Process meter readings from clients to enable tenant recharging
- Diary Management
Candidate requirements:
- Excellent working knowledge of Word and Excel (Intermediate/Advanced Essential)
- Excellent attention to detail and professional approach
- Excellent time management skills require and an ability to work at times under pressure and to deadline.
- Ability to work on own incentive
- Good and confident telephone manner
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