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Private Secretary to the Director of Comms & Marketing Full Time

at Department for Business and Trade London in London (Published at 27-09-2023)




Details



Reference number



314286



Salary



£38,052 - £45,354




London: £41,553 - £45,354 - National: £38,052 - £41,912




A Civil Service Pension with an average employer contribution of 27%



Job grade




Senior Executive Officer




Contract type



Permanent



Business area



DBT - DG COO - Communications & Marketing



Type of role



Administration / Corporate Support
Business Management and Improvement
Communications / Marketing
Operational Delivery
Secretarial



Working pattern



Flexible working, Full-time, Job share



Number of jobs available



1







Contents





    Location


    About the job


    Benefits


    Things you need to know


    Apply and further information





Location





Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford



About the job




Job summary



This is a critical role at the heart of a busy international Communication & Marketing directorate in Whitehall.


You will work closely with the Director of Communication (DoC) to provide first-class private office support. In a nutshell – you will be their right hand!


In return, you will gain great exposure to senior leaders and their decision-making, learn how a central government department works, build relationships with a wide range of people in the Civil Service, and develop your skills as a line manager.


You will join a small, friendly team who bring energy and commitment to their roles. We are on a mission to create the best environment for everyone in our directorate.





Job description



You will run an excellent private office for the DoC to get things done with minimal fuss. You will have lots of reactive and proactive tasks so you will need to be well organised and willing to help the wider team.



  • Manage the DoC’s inbox and workload.

  • Support priority projects across the directorate.

  • Identify and resolve potential issues as soon as possible.

  • Commission submissions and briefings.

  • Provide secretariat support for directorate meetings.

  • Support some business management processes.

  • Deputise for the Senior Private Secretary where appropriate.

  • Line manage up to three Diary Managers.





Person specification



Essential Criteria:


The most important thing is having the right attitude and the willingness to learn on the job.


We would love to hear from you if you:



  • Can work independently, quickly, and efficiently in a fast-paced environment.

  • Have an excellent ability to forward plan – you will be spinning a lot of plates.

  • Have excellent problem-solving skills and attention to detail – we pride ourselves on getting things right!

  • Have the confidence to work with people of all grades and manage upwards.





Behaviours



We'll assess you against these behaviours during the selection process:



  • Communicating and Influencing

  • Delivering at Pace

  • Making Effective Decisions

  • Working Together





Benefits





Alongside your salary of £38,052, Department for Business and Trade contributes £10,274 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.





  • Learning and development tailored to your role

  • An environment with flexible working options

  • A culture encouraging inclusion and diversity

  • A Civil Service pension with an average employer contribution of 27%


Please refer to the attached candidate pack for further information on our benefits.


We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.





Things you need to know




Selection process details




This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.




Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.


Please ensure that you check your emails regularly as all updates from us will be sent to you this way.,


To apply for this post, you will be asked to complete the following as part of the online application:



  • A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.

  • A Personal Statement explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.


It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date though this is subject to change.


In the event of a large number of applicants, an initial short sift will be conducted on the CV only. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.


Reasonable Adjustments


We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:


Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process.


Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.


If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.


Candidate Support


You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.


Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.


Further Information:



  • A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.

  • Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.

  • New entrants are expected to join on the minimum of the pay band.

  • Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.

  • A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

  • Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.


Security and vetting


In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland/Access NI on your behalf.


However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.


For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk


For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is SC. All security clearances require you to provide evidence of your UK footprint where you have been physically present in the UK.


See our vetting charter (opens in a new window).


The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected.


Please note – the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.


Feedback will only be provided if you attend an interview or assessment.




Security




Successful candidates must undergo a criminal record check.




Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).




People working with government assets must complete baseline personnel security standard (opens in new window) checks.




Nationality requirements




This job is broadly open to the following groups:



  • UK nationals

  • nationals of the Republic of Ireland

  • nationals of Commonwealth countries who have the right to work in the UK

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)

  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)




Working for the Civil Service




The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).




The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.




The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.




Apply and further information





This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.




The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).




Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.



Contact point for applicants



Job contact :




    Name :

    Jennifer Richards



    Email :

    Jennifer.Richards@businessandtrade.gov.uk



Recruitment team




    Email :

    dbtrecruitment.grs@cabinetoffice.gov.uk






Further information




Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.

If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.

If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints








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