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Company Secretarial Assistant
at Howden Group Holdings London in London (Published at 27-09-2023)
From day one, our mission has been to create an independent business with a unique culture – one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.
People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture. That’s what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities – work/life balance, career progression, sustainability, volunteering - you’ll find like-minded people driving change at Howden Group.
Role Definition
To support the Company Secretarial team in the provision of Company Secretarial (including share-related) services to the Group’s boards, shareholders and the business generally in accordance with Group policy.
To achieve targets, develop the business and deliver an excellent and comprehensive service.
Summary
To support and assist the Company Secretarial team in managing the provision of services to the Group’s boards, shareholders and the business in accordance with Group policy, to achieve targets, develop the business and deliver an excellent and comprehensive service.
Key Responsibilities
Company Secretarial Assistant Duties:
Responsible for providing support to the Company Secretariat, including but not limited to:
Assist in the arranging of board and committee meetings including board paper production and following up on board action points
Attend and minute both regulated and non-regulated subsidiary board or committee meetings
Maintenance of Divisional statutory books to ensure timely and accurate filings including tracking and diligent filing of meeting minutes
Liaise with and manage Divisional overseas entities, where applicable, in regard to their statutory records, filing and regulatory requirements
Assist in the management of Group and Divisional subsidiary share transactions including drafting and issue of documentation to shareholders, transfer and allotment of shares and share-related reconciliations
Assist in maintaining Group subsidiary statutory records via Diligent Entities
Assist with the update and management of Group corporate structure charts and process maps
Drafting and proof reading documents (including minutes, annual reports etc.)
Filing forms and documentation with Companies House
Assisting with Group-wide projects and ad hoc matters
Assist in the implementation and maintenance of an up to date, structured Company Secretariat filing and archiving system
Assist in M&A activity, Group-wide projects and ad hoc matters
Core Responsibilities for All Staff
Deliver a personal performance that contributes towards the Group’s objectives
Consistently deliver an excellent and comprehensive service
Ensure all dealings are carried out with integrity and professionalism
Act in utmost good faith, in accordance with Group policies and never risk the Group’s reputation
Continuously develop skills and knowledge
Maintain accurate records and deal with correspondence appropriately
Key Accountabilities (What you are measured on)
Understanding the requirements of the Group and responding appropriately in dealing with a varied workload and sometimes conflicting priorities, with a good sense of humour
Ability to produce required material accurately and within required timescales
Dealing appropriately with confidential information
Responding promptly to requests for assistance
Key Competencies (Skills and abilities needed to perform role)
Able to work effectively with people of all levels of seniority both internally and externally
Technical knowledge and accuracy / attention to detail
Good communication and presentational skills
Organisational / time management skills and flexibility
Ability in problem analysis, troubleshooting and resolution
Ability to deal with multiple tasks in a fast-moving environment
Experience providing great customer service
Key Competencies (Knowledge and experience)
Candidate will ideally have a minimum of 18 months of experience within a governance or company secretarial role
You will also ideally have previous Insurance, Banking, Financial services or legal Industry experience
Prior experience with minute taking within regulated entities at board level (will be a distinct advantage)
Knowledge of existing UK statutory and regulatory legislation will be desirable
The ideal candidate will be educated to degree level, ideally Finance or Law or equivalent
Previous Diligent Entities experience (or equivalent) would be beneficial
Previous Diligent Boards experience (or equivalent) would be beneficial
Professional Qualifications
Candidates must be part qualified or qualified on the Chartered Governance Institute
Ideal candidates will have prior Finance or Legal qualifications and/ or experience
Strong Microsoft product skills are essential
What do we offer in return?
A career that you define.
Yes, we offer all the usual rewards and benefits - including great healthcare provision, a wide variety of wellbeing offers, competitive salary, generous pensions and more - but we know you expect all that.
What you might not expect is a job where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
Our Culture: People First
We are proud to be at the global table, but we are most proud of our culture. It has been built on a single and constant set of principles over more than 25 years, and it has helped us become:
An international group with independence and people at its heart
A home for talent with a unique culture: the biggest small company in the world
The focus on being a People First business has always been at the very heart of the Group. David’s vision was to create an independent business with a unique culture; one that would survive and thrive as a business controlled by the people working for it. Finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.
Diversity & Inclusion
At Howden Group Holdings we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
Additional Job Details
Worker Type:
Fixed Term Contract (Fixed Term)
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