0
applicants
Admin Team Leader
at West London NHS Trust London in London (Published at 27-09-2023)
Management: To support the Head of Administration and the Deputy Head of Administration to ensure that a comprehensive day-to-day support service is provided across The West London Forensic Service. As an Admin Team Leader, the post holder would be responsible for the direct line management of a group of Band 4 Team Administrators/secretarial staff, and providing monthly supervision for each member of staff. To be responsible for carrying out yearly appraisals on all direct reports as part of the PDR process. As part of the work of KSF to address training, personal development in order to gain access through the gateways.
To ensure all direct reports have completed their annual programme of mandatory training courses. To deal with performance and management issues in line with the Trusts Disciplinary Procedures. To monitor sickness and absence as part of the Bradford Score and take appropriate action in line with the Sickness and Absence Policy. To liaise with the Deputy Head of Admin regarding the approval of annual / other leave to ensure minimum numbers are maintained across the service.
To work with the Team Leaders and administrative staff to develop best practice and universal processes across all teams. To implement changes to working practices following approval from the management team and working with the administration team to introduce and develop better practice. To work with the Team Leaders and administrative staff to develop appropriate forms and templates to support the work of the West London Forensic Service. To work with the Team Leaders and administrative staff to properly support and maintain the on-going development of RiO (and Alfresco) within the West London Forensic Service.
To work with ward administrators and affiliated secretaries to ensure appropriate support and advice and chair they monthly meetings, if applicable. To work with the Team Leaders and administrative staff to ensure that appropriate information is available to all wards and departments ie. Telephone lists, rotas etc. To work with the Team Leaders and administrative staff to ensure that all consumable products maintained in good order ie.
hospitality, stationery etc. To work with the other Team Leaders and administrative staff to ensure the secretariats and other administrative areas are maintained in good, tidy order. To work with the Team Leaders and administrative staff to ensure that all equipment is maintained in good order. To include administrative systems for booking out equipment etc.
To work with the Team Leaders to support the secretarial staff in times of critical change. To chair the admin meetings and prepare agenda. To take the lead on ordering for the WLFS when dividend money is made available any time of the year and ensure safe delivery of these orders To undertake work place inspections (WPI) in dedicated areas of the service Ensure and monitor that water flushing is carried out weekly and recorded. Administrative & Secretarial Support to clinical team: To provide full administrative and secretarial support to the clinical team for all inpatients/outpatients under the consultants team.
To provide support to directors/senior managers as appropriate. To liaise with the courts, solicitors, special hospitals and the prison service regarding patients referred or admitted to the WLFS. To provide full administrative and secretarial support to the Care Programme Approach in accordance with the Trusts CPA Policy as required. To liaise with the Patients Affairs Department to ensure that all documentation is processed in respect of legal detention of patients on a section of the MHA 1983, consent to treatments and the arrangements for Mental Health Tribunals and Managers Hearings.
To ensure that the RC is prepared for any meetings, conferences in order to ensure effective participation To organise and maintain the RCs office in good order and introduce systems to effect good practice. To set up and maintain an Action List to ensure that all action undertaken by the RC and his/her/their Team(s) is listed and carried out as appropriate To attend and take minutes of governance meetings as required To organise meetings, conferences as appropriate To set up and maintain effective filing systems.
To ensure all direct reports have completed their annual programme of mandatory training courses. To deal with performance and management issues in line with the Trusts Disciplinary Procedures. To monitor sickness and absence as part of the Bradford Score and take appropriate action in line with the Sickness and Absence Policy. To liaise with the Deputy Head of Admin regarding the approval of annual / other leave to ensure minimum numbers are maintained across the service.
To work with the Team Leaders and administrative staff to develop best practice and universal processes across all teams. To implement changes to working practices following approval from the management team and working with the administration team to introduce and develop better practice. To work with the Team Leaders and administrative staff to develop appropriate forms and templates to support the work of the West London Forensic Service. To work with the Team Leaders and administrative staff to properly support and maintain the on-going development of RiO (and Alfresco) within the West London Forensic Service.
To work with ward administrators and affiliated secretaries to ensure appropriate support and advice and chair they monthly meetings, if applicable. To work with the Team Leaders and administrative staff to ensure that appropriate information is available to all wards and departments ie. Telephone lists, rotas etc. To work with the Team Leaders and administrative staff to ensure that all consumable products maintained in good order ie.
hospitality, stationery etc. To work with the other Team Leaders and administrative staff to ensure the secretariats and other administrative areas are maintained in good, tidy order. To work with the Team Leaders and administrative staff to ensure that all equipment is maintained in good order. To include administrative systems for booking out equipment etc.
To work with the Team Leaders to support the secretarial staff in times of critical change. To chair the admin meetings and prepare agenda. To take the lead on ordering for the WLFS when dividend money is made available any time of the year and ensure safe delivery of these orders To undertake work place inspections (WPI) in dedicated areas of the service Ensure and monitor that water flushing is carried out weekly and recorded. Administrative & Secretarial Support to clinical team: To provide full administrative and secretarial support to the clinical team for all inpatients/outpatients under the consultants team.
To provide support to directors/senior managers as appropriate. To liaise with the courts, solicitors, special hospitals and the prison service regarding patients referred or admitted to the WLFS. To provide full administrative and secretarial support to the Care Programme Approach in accordance with the Trusts CPA Policy as required. To liaise with the Patients Affairs Department to ensure that all documentation is processed in respect of legal detention of patients on a section of the MHA 1983, consent to treatments and the arrangements for Mental Health Tribunals and Managers Hearings.
To ensure that the RC is prepared for any meetings, conferences in order to ensure effective participation To organise and maintain the RCs office in good order and introduce systems to effect good practice. To set up and maintain an Action List to ensure that all action undertaken by the RC and his/her/their Team(s) is listed and carried out as appropriate To attend and take minutes of governance meetings as required To organise meetings, conferences as appropriate To set up and maintain effective filing systems.
Recent jobs at West London NHS Trust
-
19 Oct
Team Administrator
West London NHS Trust,
London -
27 Sep
Team Administrator
West London NHS Trust,
London
