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About Us

We are the UCL Bartlett Faculty of the Built Environment. Individually, our departments lead their fields. In partnership, they develop new responses to pressing world issues. As a whole, they represent a world-leading, multidisciplinary faculty, united by the radical spirit of UCL. Our vision is of a world where everything that’s built aims to add to the well-being of people and the environment. The Bartlett is unrivalled in its breadth and depth of disciplines, programmes and departments. It is made up 13 Schools, Institutes, Centres and Units, providing teaching and research in a wide range of subject areas to over 4,000 students each year from across the world. The Faculty is part of the School of the Built Environment, Engineering and Mathematical and Physical Sciences (BEAMS). The post holder is part of the Faculty Operations Team, delivering strategic and day-to-day finance support to the Bartlett faculty and all departments.

About the Role

This is a maternity cover fixed term/secondment role with an expected start date of 22 June 2026 until 18th September 2027. The Faculty Finance Officer role specialises in managing the financial administration of the Faculty Office and new academic institutes during their start‑up phases. It ensures robust and documented financial procedures, with a strong focus on monitoring expenditure, budget setting, forecasting, and financial reporting. The post supports senior stakeholders including the Director of Operations, Deputy Director of Operations, Faculty Operations Manager, Dean, and Institute Directors. The postholder will deliver a high‑quality, timely finance service and plays a key role in training, knowledge‑sharing, and consistency of financial practice across the Faculty. Duties and responsibilities of this role revolve around the following key areas: • Finance systems – Advise and manage annual budgets and forecasts with senior stakeholders, working closely with the School finance team on all budget cycles and month‑ and year‑end processes, provide regular management information to support informed decision‑making, service relevant committees, and deliver briefings and guidance to staff on financial procedures. • Financial Reporting and Planning – prepare budgets and forecasts, working with senior stakeholders to agree, manage and monitor budgets, liaise closely with the School finance team on annual cycles and month‑ and year‑end processes, provide clear monthly management information to support decision‑making, service relevant committees, and deliver guidance and briefings on financial procedures. • Financial Processing & Procurement – Manage day‑to‑day financial processing, including transfers, journals, expenses, credit cards, requisitions, purchase orders and invoices, ensuring compliance with UCL financial regulations, monitor expenditure across relevant accounts, flag potential overspends to senior stakeholders, and oversee supplier set‑up and management • General Finance Administration – Act as the first point of contact for finance‑related enquiries, providing advice on UCL procedures and regulations, maintain accurate financial records and filing systems, liaise with central teams to ensure correct treatment of income for taxation purposes, support team resilience through cover during absences or peak workloads, and comply with health and safety requirements while undertaking other duties appropriate to the role.

About You

You are an experienced finance professional with strong knowledge of financial administration, budgeting, forecasting and reporting, gained through a degree‑level qualification or equivalent experience. You are confident in using online finance systems and have advanced Excel skills, alongside excellent all‑round IT capability. You have strong analytical, organisational and communication skills, with the ability to present clear financial information to senior colleagues. The role requires a high level of accuracy, discretion and confidentiality, the ability to prioritise under pressure, and a willingness to learn new systems quickly. You will be committed to providing a responsive, supportive service, contributing positively to the Faculty, developing others, and actively supporting equality, diversity and inclusion. Experience in higher education or a research environment, and/or being part‑qualified or studying towards an accounting qualification is desirable, but not essential. If you wish to discuss the post informally, please contact Carla Aylmore at c.aylmore@ucl.ac.uk.

What We Offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below: • 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Hybrid working • Final Salary Pension Scheme • Cycle to work scheme • Season ticket loan • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/