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TEMPORARY Office Assistant Full Time

at Alfreton Town Council London in London (Published at 05-08-2022)

You will work with a small progressive Council striving to improve the lives of the people working, living and passing through Alfreton.


You will undertake general office duties, greeting all visitors to the office, dealing with e/mail and answering the telephone supporting the work of the Town Clerk and Assistant Town Clerk and Responsible Finance Officer. Initially on a temporary 6 month contract.


You will have experience of maintaining manual and computerised financial records/management information systems, with particular reference to Sage Accounting.


This is a varied and interesting role, requiring financial and general office management skills.


Does this sound like you?


If so follow the link at alfretontowncouncil.co.uk


Please do not send a CV.


Deadline for applcations is Monday 29th August 2022


Interviews will be held on Friday 2nd September 2022


Salary: £10.01 per hour (£5206.49 per annum) subject to a pay review. NJC Scale: 4 to 9.


10 hours per week, initially working Tuesday, Wednesday and Thursday


Office based: Alfreton House, High Street, Alfreton


Local Authority Conditions of Service and Superannuation Scheme will apply.


JOB DESCRIPTION


JOB TITLE: TEMPORARYOFFICE ASSISTANT


RESPONSIBLE TO: Town Clerk


OVERALL PURPOSE OF POST: To support the work of the Town Clerk and Assistant Town Clerk.


DUTIES AND RESPONSIBILITIES


1. To undertake general reception duties, greeting all visitors to the office, dealing with e/mail and answering the telephone. Supporting the Town Clerk and Assistant Town Clerk and Responsible Finance Officer (RFO)


2. To support the Responsible Finance Officer to manage and maintain the financial records of the Town Council, dealing with suppliers invoices and receiving payments


3. To process the reclaim of VAT on Council expenses quarterly


4. Complete a monthly Balance of Accounts in preparation for the Council Meeting, investigating any discrepancies


5. Complete relevant Audit records to assist with the annual audit procedures


6. Process salaries each month ensuring relevant payments are made to HMRC, Pensions and Unions.


7. Issue invoices, collect rents and liaise with tenants at Alfreton House, Allotments and users of Room 1.


8. To act as the Town Mayor's officer, with particular regard to the diary and Civic Events.


9. To administer recent planning applications and to report responses to the planning authorities.


10.Manage the records for Health and Safety ensuring monthly checks are completed and recorded


11.Provide cover for the Clerk or Assistant Town Clerk at Council meetings in their absence


GENERAL


To undertake all tasks in accordance with the Council?s Equality and Diversity Policy, its Health and Safety Policy, other agreed policies and procedures and appropriate legislation.


To attend such conferences, seminars, meetings or training courses as appropriate and as required by the Council.


To carry out any other duties reasonably requested by the Council.


The Town Council may wish from time to time to amend this job description.


The Office Assistant will be expected to develop their personal skills in local council management.


The list of duties in the job description is not to be regarded as exclusive or exhaustive. As a condition of your employment you will be required to undertake other duties and requirements associated with your job or other duties, which may reasonably be required of you.


You will have a duty to ensure you maintain the standard required to perform the duties of this post and maintain evidence of continuous development.


Job Type: Temporary contract
Contract length: 6 months


Salary: £10.01 per hour


Benefits:



  • On-site parking


Ability to commute/relocate:



  • Alfreton, DE55 7HH: reliably commute or plan to relocate before starting work (required)


Application deadline: 29/08/2022



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