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Records Management Officer Full Time

at The National Archives London in London (Published at 03-03-2022)



Kew, Richmond





Contract type:

Contract Contract


Full time


Records Management Officer
The Knowledge and Information Management (KIM) Team of The National Archives provides information and records management policy, advice and support for our own corporate records. Like each government department, we select and transfer corporate records to the Archives on an annual basis, in line with The Public Records Act 1958 and the 20-year rule. We are looking for a Records Management Officer to sensitivity review and transfer our selected records, and support and carry out information and records management activities. In this role you will work alongside experienced colleagues and wider organisational staff, to complete the transfer of our selected corporate records each year.

This role will work both in an office environment and in areas where paper records are stored. Some physical work and manual handling of documents and document boxes will be required.

We have some key information and records management projects planned over 2022-2023, and you will play an important and active part in their progress and success, working to a tight timescale alongside KIM Team and other colleagues. Currently our historical corporate records to be transferred to the Archives are primarily paper-based, but from 2024 our transfers will be mostly digital records. Your contribution to the KIM Team will help ensure our success in our physical and digital transfer projects, and maintain our compliance with the Public Records Act.

With a focus on the sensitivity review and physical preparation of records, this role may be of interest to Freedom of Information (FOI), data protection and records transfer practitioners, as well as information and records management. In this role, you will use your knowledge and skills to carry out appraisal and sensitivity review of our records, and prepare records for transfer. To this end you will have a good eye for detail and a good knowledge and appreciation of public sector information. This role will also include understanding records management processes, proposing and leading improvements where identified, and maintaining your own knowledge of KIM best practice.
Who are we?

The Domesday Book, Medieval Chancery records, Shakespeare?s will, Tweets from Downing Street. These are just some of the 12 million items held by The National Archives. We are the official archive and publisher for the UK government, and guardians of over 1000 years of iconic national documents.

The Knowledge and Information Management (KIM) team is part of a wider information assurance, management and security function within IT Operations: a department of 35 staff, specialising in the provision of enterprise ICT services within The National Archives.

What?s in it for you?

  • The satisfaction that you can make a difference, supporting key statutory functions throughout The National Archives, and contributing to our overall aims.
  • You will be based in a beautiful parkland setting by the River Thames in Kew, with staff parking and good transport links.
  • A comprehensive benefits scheme including a generous pension scheme, on-site catering, season ticket loans, on-site Gym and clubs.
  • 22 days leave, rising to 25 after the first year, and incrementally to 30 days after six years (plus 10.5 days public and privilege holidays each year)
  • Excellent training and development opportunities.
  • Working in a friendly and supportive environment.

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