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Litigation Secretary Full Time

at Page Personnel - UK London in London (Published at 24-11-2021)

  • Do you have experience and competence within a legal administrative setting?

  • Do you want to work for a fantastic client within an incredibly welcoming team?

About Our Client

Our client is a well known car manufacturer based in Bracknell. The appointed individual will become a fully integrated member of the companies legal team and will work on a range of legal reporting, compliance, company secretarial and administrative matters.

Job Description

The Administrative Coordinator will be responsible for:

  • Become an administrator and super-user for the new Contract Lifecycle Management (CLM) system (a contract database) and provide user support to business colleagues.
  • Lead a project to correctly file, on the new CLM system, a large number of contracts migrated from the former system, for which data is missing. This will involve liaising with the relevant business divisions to obtain the necessary information.

  • Maintain a log of requests for legal support received by the Legal Team. Provide a first response (acknowledgement) to all legal work requests. Engage with the business to ensure that all requests for legal support are comprehensive and understandable.
  • Manage the accounting administration for the Legal Team, including raising Purchase Orders, receiving invoices for approval and processing approved invoices for payment.

  • Support the Legal and Compliance Assistant (paralegal) with company secretarial work, including requesting document notarisation and legalisation etc.

  • Support the Legal and Compliance Assistant (paralegal) with the coordination of legal reporting requests sent to branches and subsidiaries within the European region.

  • Contribute to ad hoc legal, compliance and corporate governance projects.

  • Provide general administrative support, including filing contracts, arranging meetings, booking rooms, securing signatures, receiving and posting documents, updating the Legal intranet page, supporting new joiners to obtain access to relevant IT systems, ordering stationery etc.

The Successful Applicant

The ideal Administrative Coordinator candidate will the following skills/qualities:

  • Effective written and verbal communication skills in English.

  • Proficient user of Word, Excel, PowerPoint and Outlook.

  • Excellent communication, collaboration and interpersonal skills.

  • Ability to identify problems and proactively remedy them.

  • Ability to work successfully in a fast-paced, constantly changing environment.

  • Ability to manage multiple assignments, priorities and tight deadlines, with demonstrated organisation and execution skills.

  • Ability to appreciate diverse cultures and systems and adapt accordingly.

  • Immediately available

  • Undertaken previous administration work and/or work experience in a legal environment.

  • Knowledge of English law and the ability to review and understand simple contracts.

  • Experience of working with Japanese (or other international) companies and understanding Japanese culture would be an asset.

What's on Offer

The Administrative Coordinator will receive:

  • Flexible working hours

  • A competitive hourly rate

  • 4 weeks holiday plus 8 days bank holidays

  • Hybrid working flexibility

Jamie Dyer
Quote job ref
Phone number
+44 118 955 9585

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