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CAS Divisional PA Full Time

at Nottingham University Hospitals NHS Trust Nottingham in Nottingham (Published at 30-09-2021)

Job overview



A vacancy has arisen for a Personal Assistant for the Cancer and Associated Specialties (CAS) Divisional Leadership Team.



The post holder will support the provision of a high quality administrative service to the CAS Divisional Leadership Teams and associated activity within the division.



Main duties of the job



The postholder will be responsible for managing and organising multiple diaries. This will involve prioritising appointments, taking the initiative where appropriate to arrange meetings to ensure the best use of time and raising instances where priorities conflict. The postholder will ensure that the purpose of meetings and other appointments are always clearly stated. A key role involves organising various Divisional meetings, organising agendas, collating papers, taking minutes and action notes at meetings picking out key points from the discussions.




Working for our organisation



This post is primarily based at the City Campus though there is an expectation that work will be undertaken across both campuses.



37.5 hours per week Monday - Friday between the hours of 8am - 6pm



Detailed job description and main responsibilities



To provide secretarial and administrative support to the Cancer & Associated Specialties (CAS) Divisional Leadership Team. You will be an enthusiastic and conscientious team player. You will be able to work under pressure, have excellent written and verbal skills, excellent planning, time-management and organisational skills, as well as being an innovative thinker and always willing to put forward ideas knowing that you are part of a forward-thinking team. You will be able to continually prioritise your workload throughout the day. You must be able to demonstrate a clear understanding of confidentiality issues.



Responsibilities will include management of diaries, receiving, recording and distributing correspondence, maintaining an effective filing system, typing correspondence and other papers, managing administrative systems, arranging regular and ad-hoc meetings and taking clear, concise notes and minutes as required.




The successful applicant will have obtained GCSEs grade C or above including English Language and Mathematics; RSA 111 (or equivalent typing qualification; NVQ level 111 in Administration or equivalent experience. You will be highly competent in the use of Microsoft office packages and have excellent minute taking skills. You will have at least two years recent secretarial experience.



Person specification


Training & Qualifications


Essential criteria

    • Possess RSA III in WP or equivalent

    • GSCE in Maths and English or equivalent qualification

Experience


Essential criteria

    • Previous and recent clerical experience/ experience of office procedures. Previous secretarial experience/ experience of secretarial procedures

    • Experience of using Microsoft Word and Microsoft Outlook

    • Minute taking

Desirable criteria

    • Previous supervisory experience


Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.



We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.



Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.



Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.



Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application



Salary: The quoted salary will be on a pro rata basis for part time workers.



Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.



At Risk of redundancy: NHS employees within the East Midlands who are ?at risk? of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.



Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements



ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa?s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.



Consent:



  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month?s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.



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