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PA / Office Manager Full Time

at Acquinex London in London (Published at 30-09-2021)

The Role:


We are recruiting for a PA / Office Manager to join the team at Acquinex based in London. Acquinex are a well-established Insurance company that has recently joined PIB Group.


Your role will be to provide key administrative and business support to the company?s Directors and senior management team, in particular providing diary management and administrative support for the Group Managing Directors. It is an important part of the role to oversee the administration activities that facilitate the smooth running of all Acquinex?s offices.


Responsibilities:


  • Providing proactive day-to-day support and diary management for the Group Managing Directors.

  • Providing project administration support and managing discreet pieces of work for senior management.

  • Acting as the point of contact among senior management, other staff members, clients and other external partners.

  • Booking business travel arrangements, including flights, transportation and accommodation for senior management and other staff members.

  • Formatting information for internal and external communication ? such as memos, emails, presentations, reports and other documents.

  • Purchasing / arranging maintenance of office equipment, furniture and supplies, mobile phones and IT liaison.

  • Handling payroll, HR, and recruitment duties for Europe-based staff, including on-boarding new staff members.

  • Maintaining website and social media presence.

  • Maintaining strong working relationships with other relevant departments within the wider PIB Group.


Experience:


  • Experience of providing secretarial and administrative support for senior management

  • Exceptional organisational and diary management skills.

  • Acute attention to detail.

  • Able to multitask and prioritise an everchanging workload.

  • Ability to build relationships at all levels across the business and with external parties.

  • Experience using the full Microsoft Office suite.

  • Able to act with tact, diplomacy and confidentiality, and deal with sensitive issues.

  • Although not essential, as we are a global company the ability to speak another European language, such as German, Danish, Polish or Spanish would be an advantage


Full Job Description attached


Further information

Collaboration is at the heart of everything we do. We believe that working together as one team across the Group is better for our customers, our businesses, and our employees, we offer excellent rates of pay, fantastic benefits and excellent career opportunities.


Our employee?s success isn?t measured on time spent in the office, so please talk to us about your flexible working needs.


PIB Group is an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.


Your application will be treated in the strictest confidence.



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