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Temporary Personal Assistant Full Time

at Triumph Consultants Ltd London in London (Published at 22-09-2021)

What's involved with this role:

The role is to provide personal assistant support and secretarial support to a Head of Service or Strategic Manager. Key Responsibilities:
  • To operate word processing equipment to produce documents, reports, letters etc., from copy and dictation. To produce and update spreadsheets and presentations including PowerPoint.

  • To make arrangements for meetings including the booking of venues, sending invitations, organising agendas and taking minutes. Undertake progress/chasing tasks arising from meetings.

  • The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information.

  • To process mail, answer and deal with telephone and personal enquiries and correspondence on behalf of the Head of Service or Strategic Manager.

  • To manage the electronic diary of the Head of Service or Strategic Manager to arrange appointments and meetings.

  • Set up and maintain filing systems.

  • Organise travel, accommodation and hospitality requirements.

  • Effectively communicate with Elected Members, Senior Officers in the Authority, and with representatives of other agencies and members of the public.

  • Undertake projects and administrative tasks as required, including the research and presentation of information.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

?Essential Requirements? ? Please check to ensure that your CV addresses the following items:
  • Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.

  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.

  • Your availability to work either immediately, or at short notice.

  • NVQ Level III in Business Admin or equivalent relevant qualification

  • Skills & Abilities:
    • Good organisational skills

    • Ability to use own initiative and work with the minimum of supervision.

  • Minute taking.

  • Strong IT skills including Microsoft packages

Other preferable/desirable details to include on your CV, if applicable:
  • Any local authority/public sector experience

  • Any relevant qualifications held or being studied for

ALD If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via [email protected] but please quote both the job reference and job title exactly as they appear below:

Job Ref: Durham 1003758212680497

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent. Please do try to resist contacting us with requests for progress updates. We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the ?Essential Requirements? listed. Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs. Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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