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Development and Alumni Assistant Full Time

at University of Sunderland Sunderland in Sunderland (Published at 22-09-2021)

To be responsible for the day to day administration of the Development and Alumni

Office and to provide support to the Head of Development and Alumni

Key Responsibilities

and Accountabilities:

  • Administration of all scholarship programmes. To include; providing support

for potential applicants, administration of associated paper work and

liaising with grant committees as and when required, being a point of

contact for all successful recipients, ensuring recipients return evaluation

reports in a timely manner, supporting on-going communication with

successful recipients and reporting on Raisers Edge, supporting production

of case studies of successful recipients

  • Work with the Development and Data Operations Officer and Head of

Development and Alumni to support donor stewardship

  • Provide support for all events within the wider Development and Alumni

team as required including; fundraising events, alumni engagement events,

donor stewardship events and graduation ceremonies

  • Support prospect research as and when required

  • Liaise with the University?s Schools and Services to ensure dissemination

and co-ordination of information on fundraising related activities

  • Assist with the production of documentation and promotional material

  • Within the scope of the role carry out any other duties as directed by the

Head of Development and Alumni in order to raise funds for the

Development Trust

Alumni Engagement

  • Providing support for mailings, alumni visits and alumni communication

  • Deliver all alumni engagement administration as required by the Alumni

Engagement Officer. This will include Birthday cards, Christmas cards,

general enquiries through the website, providing support to alumni

reunions, alumni communication distribution through net community and

event mailings

  • Working with the Alumni Engagement Officer to provide on-going support

for the Alumni website to include content management, website updates,

improving user experience, increasing website traffic and to increase on-line

registration to the Alumni Association

  • Liaise with the Development and Alumni team to provide support for

enhancing and enriching alumni data, particularly following engagement

meetings and alumni events

  • Work with the Alumni Engagement Officer to increase the Alumni

Association profile on social media, driving up connections on facebook,

twitter and LinkedIn as well as proposing and helping to deliver other social

media opportunities and specific campaigns

  • Assist with identifying and contacting potential case studies as and when



  • Ensure day to day administration of the Development Office, including

servicing meetings; room bookings, filing, processing finance, general

secretarial, gift administration and communication duties.

  • Ensure correct administration of the database. Complete daily, weekly and

monthly data clean up tasks as required by the Development and Data

Operations Officer


Some evening and weekend commitments

University of Sunderland

Role Profile

Part 2

Part 2A: Essential and Desirable Criteria


Qualifications and Professional Memberships:

Knowledge and Experience:

  • Proven experience of writing and presenting information

  • Ability to listen, interact and network in a sociable and effective manner

  • IT literate

  • Demonstrable experience of working to tight deadlines


Knowledge and Experience:

  • Working in alumni relations or fundraising in HE, third sector or client facing


  • Working in events management

  • Experience in the organisation of and servicing of meetings.

  • Experience of using The Raiser?s Edge CRM system

  • Developing and nurturing contact with high profile individuals or clients

Part 2B: Key Competencies

Competencies are

assessed at the


testing stage


o Ability to write memos, reports and articles using appropriate

language and tone

Planning and Organising Tasks

o Ability to plan own workload.

o Ability to work to tight deadlines

Liaison and Networking

o Ability to liaise with supporters internally and externally to gather

information to form a background for fundraising work.

Working Environment

o Ability to work both independently and as part of a team

o Ability to perform some tasks outside the office

Date Completed: 6th September 2021

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