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HR Recruitment Administrator Full Time

at Nottingham University Hospitals NHS Trust Nottingham in Nottingham (Published at 18-09-2021)

Job overview

We are currently recruiting HR Recruitment Administrators to join our busy Resource (Recruitment) Team on a fixed term contract for 12 months.

Our office hours are Monday to Friday 9am to 5pm, with occasional early starts and late finishes for major recruitment events.

Main duties of the job

Working as part of the team and using an electronic Recruitment system called Trac, you will assist in all elements of recruitment from the advertising of vacancies, long listing, short listing and organising interviews. You will carry out all pre-employment checks, issue offers and contracts of employment and assist in the setting up of personnel files and IT records. You will be provided full training on the use of the Trac System.

Working for our organisation

Our Resource Team provides a high quality, timely and responsive service to the whole Trust, helping to provide the best care to our patients.

Detailed job description and main responsibilities

In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert

You will be organised, adaptable and able to work quickly and accurately while dealing with many ongoing activities and issues at the same time. You will have experience in delivering efficient, pro-active and client orientated services, have excellent communication and customer service skills, along with excellent IT skills and be able to build good and effective working relationships with Appointing Managers in the Trust. Experience of working within Recruitment / HR would be advantageous.

Person specification


Essential criteria

  • English and Maths GCSE or equivalent qualifications

Desirable criteria

  • ECDL or equivalent IT Qualification


Essential criteria

  • Administration experience working in a busy office environment

  • Previous experience of delivering a high quality, customer focussed service

  • Experience using Microsoft Office packages (word/excel/databases)

Desirable criteria

  • Previous NHS experience

  • Previous experience of working with the Electronic Staff Record system (ESR)

  • Previous Experience of working in Recruitment/HR/Payroll department

  • Previous use of NHS Jobs or other recognised e-Recruitment systems

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ?at risk? of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa?s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.


  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month?s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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