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Order Management Analyst Full Time

at Easy Payroll Global London in London (Published at 10-06-2021)

Note you will work for another company, Recruitment Managed by Easy Payroll Global

Company details

This is a global company spanning over 100 countries and they work in the computer software industry. They work to create the best customer experiences through the power of the cloud and AI, and the company?s technology.

Summary of the Position

Key Responsibilities include but are not limited to:

· Management of customer billing function for the company, including review of invoices generated prior to being sent to customer/partners

· Proactively interact with resources in finance, legal, sales, and services to ensure accurate processing and invoicing of sales orders for annual maintenance renewal, professional services, education, cloud and other invoices type for assigned accounts.

· Set up and maintain comprehensive and accurate billing records, including current customer information. Ensure that all records are updated in appropriate internal systems.

· Bill transactions on a timely basis and within month/quarter/year end deadlines.

· Research and solve license management issues including software product upgrades and trial/evaluation licensing.

· Ensuring that the company?s templates comply with country specific requirements and where necessary, working with the IT team to update these templates

· Handle all customer correspondence in relation to invoicing

· Maintenance of Customer master data in relation to invoice recipient details

· Work collaboratively with AR/Collections team and order to cash manager to provide analysis of invoices issued to customers against credit limits and prepare credit hold reports.

· Understand and continually review business processes for improvement.

· Partner with the business through a service-oriented culture and value-add attitude

· Financial compliance and own Month End Closing process for the region to ensure accurate financial results for the region.

· Continuous improvement of business/planning processed through

· Increased and continuous communication

· Utilize templates to increase accuracy of forecasts

· Review strength and weakness of previous cycle

· Prioritize improvements based on planning cycle

· Generate third party licensing.

· Utilize ServiceNow ticketing system to track resolution of team issues

· In order to meet month end, quarter end and year-end deadlines, working overtime, weekends and holidays may be required in order to meet these deadlines.

· Create/Implement additional control procedures for ASC 606 (Namely around completeness of Data coming from Netsuite, SFDC and PureProject to RevPro)

· Billing to Platform data reconciliation for PureCloud: Create process and necessary reports to enable this to be a sustainable monthly close task

· Reconciliations and Quality control ? Recon of Telco data with Ops Team; Reconciliation of billed vs contractual

· Monitor Salesforce and NetSuite queues to ensure consistent workflow
Assist with internal audits

· Document all recurring procedures to ensure that this function could be effectively handed over to a replacement or back up (temporarily or permanently)

· Build strong and effective working relationships with external / internal customers and WW within Finance Team to ensure coordinated management of Accounts Receivable

· Identify & initiate process improvements

· Maintain an effective filing system for all physical & soft correspondence & records pertaining to the role

· Other adhoc projects and duties as required


· Previous experience working across geographies an advantage;

· Strong computer literacy, particularly Excel & Word, experience with Microsoft Dynamic AX and Netsuite an advantage

· Salesforce.com knowledge preferred.

· Strong desire to meet / exceed targets and deliver within deadlines

· Excellent communication skills and ability to work effectively with both internal and external customers and strong English language skills (written & spoken)

· Displays initiative in the carrying out of their duties, constantly looking for ways to improve processes to promote efficiency or strengthen control

· Strong organizational and priority skills

· High degree of accuracy and reliability in data processing and financial analysis

· Willingness to take on additional projects or workload from time to time

· Mature & professional approach to work to ensure the person respects the confidentiality of the data they are responsible for and has the confidence of other employees, so they are willing to disclose such data

· Ability to work and deliver within tight deadlines and willingness to work longer than standard hours to ensure a task is completed on time when required

· Ability to work effectively with both internal and external customers
Bachelor?s degree or equivalent in work experience

Work Environment/Culture

· Growth and performance driven culture

· Requires multi-tasking ability

· Continual change

· Competing priorities

· Learning/growth opportunities

· Cyclical work schedules

· Team-focused, Collaborative environment

· Interface with multiple levels of management

· Must be comfortable working with a team of high level IT professionals.

· Success and ability is rewarded

· Opportunities also exist for cross-training and career development.

Additional Information:

· Good internet connection as possibility that remote working will be required for the duration of the project (laptops will be provided)

· Working hours: UK: 9am-5pm (local time)

· This is a temporary six-month project with possibility of extension

Contract length: 6 months

Expected Start Date: 21/06/2021

Job Types: Full-time, Temporary

Salary: £39,000.00 per year

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