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Project Officer Full Time

at Keech Hospice Care Luton in Luton (Published at 19-04-2021)

Project Officer - Wild in Art (8 month fixed term contract)


37.5 hours per week (part time hours considered)


£23,375 - £27,104 per annum


We have an exciting opportunity for an experienced Project Officer to manage and develop our new Wild in Art project - please visit www.wildinart.co.uk for more details.


The successful candidate will be involved in the delivery and co-ordination of the project ensuring the needs of the strategic partners are met.

We are seeking someone with excellent time management, presentation and communication skills and a genuine passion and commitment to the project. You will have strong analytical skills and a creative and logical approach to work. The Project Officer must be able to travel independently within the Luton area.


If you have experience of managing complex projects, the ability to think on your feet and work to tight deadlines we would love to hear from you.


Along with an ongoing commitment to education and training, other benefits include a work place pension or the option to continue with an NHS pensions if already contributing, on-site free parking, cycle to work scheme, access to Simply Health (health cash plan), access to EAP (Employee Assist Programme), and subsidised meals in our restaurant.


If you wish to apply, please complete an application form. CV`s received in isolation will not be considered for interview.


We are committed to promoting equality of opportunity across our workforce and particularly welcome applications from minority groups


Closing date is Sunday 2nd May 2021


Job description


Responsible to:


Events Manager



Job Purpose:


The Project Officer is the key point of contact for a wide range of stakeholders and partners involved in the delivery and co-ordination of special projects at Keech Hospice Care. The post holder will manage the operational delivery of agreed projects ensuring the needs of the key strategic partners are met.

To initially deliver on The Big Trunk Trail, with flexibility to support other projects.


Specific Duties:


  • Agree, maintain and monitor a project timeline with key milestone dates for each aspect of the project.

  • Establish and develop required project groups to drive the project through to its successful conclusion and final evaluation.

  • Create a stakeholder plan, identifying and agreeing roles and responsibilities including the project group and any sub-groups which may be required.

  • Set up regular meetings and reporting mechanisms. NB. Some meetings may be virtual or include virtual attendees.

  • Set up, utilise and manage the tools and structures required to support others to maximize the resources coming into the project from all sources.

  • Report project progress at regular intervals to the CEO, SLT and any steering groups.

  • Present the project proposition to groups and individual organizations in order to support securing of required sponsorship from partners.

  • Identify any potential issues or risks that could affect the progression of the project, communicate these to the Events Manager and Head of Fundraising and work to identify potential solutions.

  • Monitor deadlines for each project task and report any potential delays to the Events Manager and Head of Fundraising at the earliest opportunity.

  • Support members of the fundraising team in the account management of individual stakeholders ensuring positive relations and delivery of a range of identified benefits.

  • Manage arrangements for special events and activities linked to the project.

  • Work closely with the marketing and communication team on the adherence to the brand, sponsorship materials and other collateral.

  • Work closely with SLT and staff to ensure they are always fully informed as appropriate.

  • Ensure that all meetings are documented using notes or minutes which are filed and shared as appropriate.

  • Attend meetings with stakeholders.

  • Ensure work is completed in line with the project budget (income and expenditure).

  • Produce a report evaluating the success of the project and any lessons learned that can be shared with the Events Manager, Head of Fundraising and the wider team.


Duties in common with other members of staff:


  • To report accidents and incidents without delay, according to policy

  • To be an ambassador for the charity

  • To maintain the best appearance of your immediate working area

  • To demonstrate a positive and supportive attitude to staff and volunteers

  • Respect confidentiality applying to all Hospice areas

  • Abide by your Professional Code of Conduct

  • To adhere to the Infection Control Policies and Procedures set by the charity and the Care Quality Commission

  • To promote the safeguarding and welfare of children, young people and vulnerable adults



Training and Education


To be responsible for liaison with your line manager regarding your own development needs



Health and Safety


To adhere to Fire and Health and Safety regulations and maintain a safe working environment at all times



Policies and Procedures


To take responsibility for being up to date with current policies and procedures and to adhere to these



Equal Opportunities


To treat everyone with whom you have contact through your work with equal dignity and respect regardless of race, colour, gender, sexual orientation, marital status, creed, religion, disability, age, or any other factor that could be used in a discriminatory manner


The above job description is not an exhaustive list of all the duties of the post holder. It will be reviewed in conjunction with the post holder.



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