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Administration Manager, Management Support Team Full Time

at Norfolk & Suffolk Foundation Trust Norwich in Norwich (Published at 17-04-2021)

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing and eating disorder services across Norfolk and Suffolk.
At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health.
Nearly 3,200 full and part-time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 900+ staff provide non-clinical support, including cleaning, delivering supplies, ward administration, information technology, human resources and financial services.



We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.



We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we?d love you to join us!



We will consider flexible working arrangements for our roles, please indicate in your application if this is something you require


JOB DESCRIPTION/PERSON SPECIFICATION

Please read the job description/person specification carefully and ensure your application reflects the knowledge, skills and experience needed.

YOUR APPLICATION

It is important that you complete a formal application form as CV?s alone will not be accepted.



TWITTER - The Trust now has it's own Twitter account for recruitment. Follow us on @NSFTjobs



PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.




Job overview



Are you an experienced administrator looking for a new and exciting opportunity?



Do you have excellent communications skills and a keen eye for detail?



Can you effectively manage multiple tasks and priorities?



If you have said ?Yes? to each of the above then we might just have the role for you?



An opportunity has arisen for a Senior Management Support Administrator within the Wellbeing Service, Management Support Team. The post is being offered on a permanent contact and will be full time 37.5 hours per week, based at Brooke House, Longwater with flexible home working.



Main duties of the job



The successful applicant will need to demonstrate the ability to manage a busy and varied workload, in a sometimes demanding office environment. You should be able to prioritise your work effectively, have excellent communication skills, and work as part of a team or alone using your own initiative and forward thinking. The role will require management of other staff members so experience of supervising staff will be essential. Tasks will include, but not be limited to, minutes of meetings, supervision of staff, diary management, staff training and recruitment. You will need to be a focussed individual, have excellent organisational ability, flexibility and a good work ethic that supports the Trust's values. It is essential you have good skills in MS Office, especially Excel and Word.




Working for our organisation



Benefits

Benefits included with this role are:-


  • NHS pension

  • a comprehensive in house & external training programmes

  • career progression

  • starting annual leave of 27 days per annum increasing to 33 days pa based on length of service (plus paid bank holidays)

  • staff physio service

  • NHS discounts and many more.

We are working hard to maintain usual recruitment process however please be aware that we may ask you to be interviewed via MS Teams rather than in person. Please also bear with us as we endeavour to recruit as many people as we can in unprecedented times.




Detailed job description and main responsibilities



Interviews are to be confirmed, candidates may only be given a minimum of 3 days? notice, please note this date is provisional and may be subject to change. You will be contacted via email and invited to book a time. These emails may go to your SPAM, so please keep checking all your emails if applying.



Person specification


Qualifications


Essential criteria


  • Word Processing or equivalent secretarial experience at advanced level.

  • NVQ 3 Business Administration or equivalent or willing to work towards.

  • Minute taking

Experience


Essential criteria


  • Understanding and experience in a full range of secretarial procedures and systems gained through senior level.

  • Working under pressure.

  • Working on own initiative without supervision.

  • Ability to work with senior members of staff across a large organisation.

  • Experience of working at PA level.

  • Supervision of staff

  • Staff appraisals

Desirable criteria


  • Day to day line management.

Skills


Essential criteria


  • Excellent articulate communication skills.

  • Ability to prioritise.

  • Interpersonal skills

  • Time management.

  • Ability to co-ordinate and prioritise management diaries.

  • ICT skills including Microsoft (especially Word, Excel, Powerpoint) or equivalent

  • Advanced keyboard skills

  • Good standard of literacy and numeracy

Knowledge


Essential criteria


  • Working knowledge of Microsoft packages or equivalent

  • Maintaining administrative / secretarial systems

Desirable criteria


  • Knowledge of NHS policy / procedures

  • Establishing / reviewing administrative systems

Other


Essential criteria


  • Able to travel independently

  • Able to work proactively on own initiative with minimal supervision

  • Able to work as part of a team

  • Able to work flexibly and creatively to meet the needs of the service

  • Able to work to strict deadlines and to prioritise own and others' workload

  • Negotiation skills

  • Problem solving skills

EQUAL OPPORTUNITIES
Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.

Additionally, people with disabilities that fall under the Two Ticks - Guaranteed Interview Scheme will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

DISCLOSURE AND BARRING SERVICE CHECK (formerly CRB)

FOR POSTS WITH DIRECT SERVICE USER CONTACT - Please be advised that due to recent changes in the DBS Service, organisations no longer receive copies of DBS Disclosures ? these are sent directly to candidates only. Therefore, it will be your responsibility, if successful, to ensure that this is taken to the appointing officer as soon as you receive it.

Alternatively, if you have subscribed to the update service, we will be able to check your status once we have your authority to do so.



The Trust has now introduced a DBS Update Service which is a contractual requirement. You need to subscribe when you have applied for your DBS clearance and there is a time limit to subscribe of 19 days after receipt of your DBS disclosure. Please ensure that this is completed within the set time scale.



This update service is an annual subscription at a cost of £13 to you. This will enable the Trust to have instant online access to your DBS record, with your consent, and so will remove the need for you to have to apply for this repeat check again.



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