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Office Manager Full Time

at Rising Stars Property Solutions CIC Walsall in Walsall (Published at 27-02-2021)

About the role - Office Manager

Who are we?

Rising Stars Property Solutions CIC is a third sector property services company. We exist for the sole purpose of creating opportunities for marginalised groups, we just happen to do this by providing four main property services to the Social Housing and Construction sector.

Our contracts are based around the West-midlands and surrounding areas. 65% of our work is based around the clearances/grounds maintenance of voids in and around the West-midlands area and 35% of our works is planned construction works.

We require a experienced, organised and robust person to take charge of our back office operations.

The post is based within the Walsall area with work based within the West - Midlands and surrounding area.

What we are looking for:

We are looking for an experienced office manager who also has experience in book keeping using a finance software system.

  • You will have excellent customer service and be aware of the importance of building client relationships.
  • Excellent verbal and written communication skills with the ability to communicate at all levels calmly when under pressure.
  • Excellent attention to detail
  • The ability to be highly organised and able to work without supervision.
  • Office Manager experience
  • High attention to detail with the ability to multi-task and prioritise

Your Duties:

  • Scheduling a team of operatives daily.
  • Assisting the Director and Operations manager at all times
  • Main point of contact for the office, including taking enquiries an answering the phone.
  • Payroll & Accounting procedures (Xero)
  • Maintaining Constructionline and Chas accreditations
  • Management of our client?s contracts, including regular reporting & updates ·
  • Preparing Quotes for new and existing clients.
  • Ensuring compliance with Employment Law and Health & Safety Legislation
  • Managing the firm?s business insurances renewal processes
  • Maintenance of company handbooks, policies and procedures, and ensuring they are adhered to.
  • Vehicle management.
  • Management of job database systems (CRM)
  • Stock control
  • Fire Warden for the office and undertake duties in the event of a fire as advised by Health & Safety Advisor, with the assistance of Fire Marshalls Deputies
  • Maintain the cleanliness of the office.
  • Record keeping i.e. sickness, Attendance and holidays
  • General document control and filing.
  • Producing weekly and monthly reports. (KPI?S)
  • Keeping up-to-date with all Covid rules and regulations along with the ability to work in a socially distanced Office Environment
  • Complete invoicing,
  • Manage some basic bookkeeping in Xero for approx 16 hours per week.
  • Work closely with the Director at times, on ad hoc finance or operation items that will require you to be thorough, prompt and detail-focused.
  • Prepare monthly financial reports for senior management and Directors.
  • Provide KPI Reports and using accurate recordings of data.

Essential requirements :

Office Management experience

Book Keeping experience

Experience supporting at Director & Senior Management level

Advanced Excel / PowerPoint / Outlook skills

Experience and knowledge of a financial package

·

Job Type: Permanent

Salary: £21,000.00-£25,000.00 per year

Schedule:

  • Monday to Friday

COVID-19 precaution(s):

  • Remote interview process


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