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Operations Administrator Full Time

at NOAH Enterprise Luton in Luton (Published at 20-02-2021)

NOAH Enterprise is a charity that helps homeless and disadvantaged people to improve their lives by providing emotional and physical care, training in employable skills and work experience opportunities in our charitable businesses. We are driven by our values of Care, Compassion and Commitment, which have their roots in Saint Vincent de Paul, whose life was the inspiration behind the founding of NOAH.

The main duties of the role are to provide high quality administrative support for the Business Operations Manager, Senior Management Team and HR function across the organisation. The post holder will also provide administrative assistance for the Business Assurance function.

This is a varied and responsible role which requires experience in HR administration and office management. The successful candidate will have experience of organising meetings and producing supporting paperwork, including producing agendas and taking minutes and actions.

Required experience;

  • Significant administrative / secretarial experience including developing, implementing and maintaining office systems and handling sensitive information
  • Experience of organising meetings and producing supporting paperwork, including agendas
  • Experience in HR administration and / or office management
  • Experience of using online platforms such as Zoom and microsoft Teams
  • Excellent IT skills with experience of using databases and Microsoft software in administration
  • Strong written communication skills
  • Excellent organisational skills

Duties;

  • Maintain complete and accurate HR and staff records in accordance with the organisations processes and policies
  • Administration of the recruitment process
  • vetting information for new starters ? DBS checks and reference requests
  • Provide administrative support for the Business Operations Manager and other departments as required
  • To schedule Management Team meetings and booking meeting rooms
  • To produce agendas and collate documents for Senior Management Team meetings
  • To take and distribute minutes and other documents for Senior Management Team meetings
  • Produce reports and information as required on a regular or bespoke basis
  • Develop and maintain accurate databases, spreadsheet, records & systems in order to provide accurate statistical and monitoring information for reporting purposes when required
  • Assist in Business Assurance management

Essential;

  • Demonstrate an understanding and respect for the Christian ethos at NOAH
  • * Demonstrate and live out the values and ethos of NOAH
  • * Demonstrate an ability to not judge others and to treat everyone fairly and equally

Application deadline: 10/03/2021

Job Types: Full-time, Permanent

Salary: £22,500.00 per year

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Luton, Bedfordshire (Required)

Education:

  • GCSE or equivalent (Required)

Experience:

  • Administrative experience: 2 years (Required)

Flexible Working Options Available:

  • Not offered

Work remotely:

  • Temporarily due to COVID-19

COVID-19 precaution(s):

  • Social distancing guidelines in place
  • Sanitisation, disinfection or cleaning procedures in place


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