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Legal Secretary Full Time

at Williamsons Solicitors Kingston upon Hull in Kingston upon Hull (Published at 09-02-2021)

Job description ? Secretary

Key Tasks/Responsibilities

  • Digital Dictation, able to prioritise urgent matters
  • Deal with all administrative duties associated with the role
  • Arrange appointments ? both in and outside the office ? in person and via telephone
  • Deal with clients? queries in person when they visit the Offices & on the telephone, take detailed messages, pass to Solicitor/Fee Earner ensuring calls are returned
  • Filing photocopying when necessary, sending e mail/ fax messages upon request
  • Closing & archiving files
  • Ensure that the outgoing Royal Mail & DX post is available for signature and ready for collection by the Post room staff at the appropriate times
  • Provide cover for other secretarial staff holiday/sickness absence within the Department as and when required
  • Ensure that the Solicitor/Fee Earner responds promptly to letters and telephone calls
  • Secretary must be aware always where the Fee Earner is, so he /she can be contacted if required
  • Maintain their personal; central & Court Diary keeping it up to date ? daily where necessary placing out of office message to advise of Fee Earners availability
  • Respond to all other reasonable instructions from Fee Earners
  • Responsible through the appropriate Fee Earner to the Head of the Department
  • Respond quickly and efficiently to all clients? needs and requests

This is not an exhaustive list but outlines the main duties

Person Specification

  • Polite professional friendly demeanor
  • Computer literate
  • Good standard of Education minimum GCSE C
  • Good typing accuracy & speed
  • RSA or equivalent qualification preferred
  • Nice telephone manner & good communicator
  • Interpersonal skills
  • Organised
  • Methodical
  • High standard of English grammar & numeracy
  • Able to work on own initiative & meet deadlines

Reference ID: Brian Cook

Job Types: Full-time, Permanent

Salary: £16,000.00-£19,000.00 per year

Benefits:

  • Additional leave
  • Company events
  • Sick pay

Schedule:

  • Monday to Friday

COVID-19 considerations:
Office is Covid Secure.

Experience:

  • Legal Secretary: 2 years (Preferred)
  • Secretarial: 4 years (Required)

Flexible Working Options Available:

  • Not offered

Administrative Duties:

  • Carrying out requests from management as needed
  • Answering emails and sorting post
  • Answering phone calls and transferring them as necessary
  • Greeting and welcoming visitors

Work remotely:

  • No


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