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Company Secretary Full Time

at Mazars Glasgow in Glasgow (Published at 22-12-2020)

Our Company Secretarial team works to support our clients to provide quality company secretarial and governance services. We ensure that our clients are compliant with the Companies Act and provide support to clients of all sizes. With the relentless pace of change you will need to be able to advise clients in areas such as company law, statutory compliance and share restructuring, while building enduring relationships that positions Mazars as a trusted adviser. The Company Secretarial team is part of our Accounting and Outsourcing team of more than 250 professionals and is growing across all areas including cloud accounting, payroll, financial reporting and company secretarial.

Job Purpose

The role of a company secretary is to ensure accurate and timely statutory compliance and corporate governance for a range of UK and international clients. You will be the point of contact for your portfolio of clients, providing high quality advice and work with other teams to deliver an excellent client experience.

Role and Responsibilities

  • Constructing correspondence to clients and other agencies to enable the preparation and maintenance of client's company secretarial records and statutory registers.

  • To be fully skilled in the use of the Diligent Entities (formerly Blueprint) company secretarial software.

  • To prepare annual confirmation statement and other forms for Companies House from the information provided using Blueprint.

  • To have knowledge of the Companies Act 2006 and matters such as persons of significant control.

  • To draft board minutes and shareholder resolutions to make relevant changes to a company (with supervision).

  • To have knowledge and understanding on incorporating UK companies and branches of overseas entities on behalf of the firm's clients.

  • To assist with the maintenance of computer-based records detailing the status of each company.

  • To ensure that clients are afforded the best possible response.

  • To carry out any other administration tasks that may be required by the management team.

  • To ensure that correct records are kept and that client files are kept up to date.

  • To assist your manager with monitoring financial performance of the team.

  • To have knowledge of the service lines within Mazars to enable the promotion of the firm.

Skills, Knowledge and Experience

  • Must have at least 2 years' experience working as a company secretarial assistant in a professional services environment.

  • Must be committed to qualifying as a Chartered Secretary.

  • Must have a good working knowledge of the Companies Act 2006

  • Must possess strong organisational skills and good communication skills, both written and verbal, and have an excellent attention to detail.

  • An understanding of basic accounting practices, or basic business skills.

  • Knowledge of the maintenance of statutory records using Diligent Entities.

  • Must be able to demonstrate computer literacy, with understanding of Microsoft packages including Word and Excel.

  • Commitment to self-development & learning.

  • Affinity with our values; in particular, respect for individuals, diversity and integrity.

  • Must have a flexible attitude to working, be organised and possess a willingness to work as a part of team.

  • Attained a Grade B or above in GCSE (or equivalent) English Language and Maths. (Essential)

  • 280 UCAS points although your A level (or equivalent) subjects are not important. (Desirable)

Strong academic performance is important, so we know that you're ready to take your professional exams. However, we understand things don't always go to plan ? so if you don't meet our minimum requirements, please let us know if you have any exceptional achievements or extenuating circumstances which affected your results. We also consider your achievements in the context of your socio-economic background, so encourage you to submit your contextual information.

Inclusion and Diversity

At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.

We seek to attract and recruit people who reflect the diverse nature of our clients and communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. Mazars selects candidates based on skills, knowledge, qualifications and experience.


Annual Leave +
Charitable Giving
Dental Insurance
Wellbeing Benefits
Virtual GP
Cycle to Work
Gym Discounts
Life Assurance
Flexible Benefits +

Meet the recruiter

Suzanne Horford

+44 7823 522395

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