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Finance Administrator Full Time

at Bowling Park Primary School Bradford in Bradford (Published at 09-11-2020)

Finance Administrator Job Description and Person Specification

Post title: Finance Administrator

School: Bowling Park Primary School

Pay range: Band 6, SCP 6-11 (£19,698 ? £21,748 pro rata)

Working hours: 30 hours per week, 8:30 ? 15:00, Mon to Fri, Term Time Only

Line manager: Business Manager / Head of School / Principal

Job Description

Core purpose

To operate, maintain and develop the school accounting procedures and systems, in co-operation with the Business Manager, ensuring that legal and school procedural requirements are adhered to.

The school is fully committed to safeguarding children and promoting their welfare and expects all staff to share in this commitment. All posts are subject to an Enhanced DBS with Barred List check.

This Job Description is furnished to assist staff joining school to understand and appreciate the work content of their post and the role they are to play in the organisation.

Whilst every endeavour has been made to outline the main duties and responsibilities of the post, a document such as this does not permit every item to be specified in detail. This job description is not a definitive list of responsibilities but identifies the key components of the role. The post holder will, therefore, be required to undertake other reasonable duties commensurate with the purpose and salary level of this post.

Employees should not refuse to undertake work, which is not specified on this form, but they should record any additional duties they are required to perform, and these will be taken into account when the post is reviewed.

School is an Equal Opportunities Employer and requires its employees to comply with all current equality policies both in terms of equal opportunity for employment and access to the School?s Services.

School is committed, where possible, to making any necessary reasonable adjustments to the job role and the working environment that would enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

Duties and Responsibilities


Supervise the day-to-day operation of the Sales & Purchase Ledger records using the school financial systems.

Ensure records and controls are maintained as required by the school Auditors, recognising the requirements of the DfE.

Support the Business Manager in coordinating the preparation of month and year end accounts.

Be responsible for coordinating the purchase of school resources.

Be responsible for coordinating the payment of supplier invoices in an accurate and timely manner.

Support the Business Manager in managing service contracts for the school.

Contribute to the planning, development and organisation of finance service systems/procedures/policies.

Assist the school by developing a rigorous and flexible finance service in line with the evolving needs of the school.

Provide advice and guidance to managers, staff, auditors and others.


Support the Business Manager in monitoring of the school budget areas in line with agreed control procedures.

Supervise the collection of debts in line with the school?s Financial Policy and Procedures.

Ensure the effective management of the school Bank Account, including all income received and monies expended.

Liaise with suppliers in order to resolve complex financial and administrative queries that may arise.

Undertake general administrative duties (e.g. typing, photocopying, collation and distribution of documents, filing, scanning, etc.).

Maintain online and paper filing systems in line with retention and data protection guidelines.


Operate relevant equipment/ICT packages (e.g. MS Office, Internet, Email, School Information Management Systems (SIMS), Financial Systems).

Ensure the school policies and procedures are being adhered to, in particular as it applies to the financial area.

Ensure financial resources and supplies are used resourcefully by budget holders.

Wider Responsibilities

Be aware of and comply with policies and procedures relating to child protection /safeguarding, equality and diversity, health and safety, ICT, security, confidentiality and data protection, reporting all concerns to an appropriate senior person.

Comply and assist with the development of policies and procedures relating to area of responsibility as required.

Develop effective professional relationships with others.

Be aware of and support difference and ensure equal opportunities for all stakeholders accepting the principles underlying the school equal opportunities policies and practice.

Maintain the confidential nature of information relating to the school, its students, parents and carers acting in accordance with the principles of the Data Protection Act 2018 at all times.

Contribute to and support the overall life, work/aims and ethos of the school.

Attend and participate in relevant meetings as required.

Participate and engage in training and appraisal as required.

Undertake additional duties as reasonably requested by senior staff.

This job description is not your contract of employment, or any part of it. It has been prepared only for the purpose of school organisation and may change either as your contract changes or as the organisation of the school is changed.

Reference ID: Finance Administrator

Part-time hours: 30 per week

Application deadline: 12/11/2020

Job Types: Part-time, Permanent

Salary: £19,698.00-£21,748.00 per year


  • Additional leave
  • Company pension
  • On-site parking
  • Sick pay
  • Wellness programmes


  • Day shift
  • Monday to Friday
  • No weekends


  • financial: 1 year (Preferred)
  • working in a school: 1 year (Preferred)

Work remotely:

  • No

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