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Receptionist/HR Administrator Full Time

at Baxters Food Group London in London (Published at 27-07-2020)

Principal purpose of the role:

To be the front face of Baxter?s whilst on Reception, providing a warm, professional welcome for callers and visitors to site.

To act as a first point of contact for all HR internal and external enquiries in a professional and supportive manner.

To provide a comprehensive support service to the HR department.

To compile reliable and accurate HR management information

Main accountabilities:

Answer incoming calls and queries in a timely, professional and confident manner offering support and information as appropriate and take clear messages to communicate in an efficient way.

Build and maintain ongoing rapport with colleagues, clients and visitors.

Set up and clear down of facilities and refreshments pre and post meetings.

Franking and distribution of mail.

Prepare relevant and accurate HR management information for inclusion in monthly board reports.

Construct and maintain electronic personal files and hard copy files on our systems for all colleagues including maintaining employee records, and advising payroll of employee changes.

Responsible for the update and maintenance of Organisational Charts.

Assist in arranging Long Service Awards.

Conduct exit interviews with leavers and report on significant trends.

Support with recruitment activity from placing adverts to interviewing new colleagues.

Produce new starter documentation, including employment contracts, offer letters and reference gathering.

Enter invoice coding using ORACLE and raise purchase orders as required.

Support with all aspects of the Absence Management process.

Carry out ad hoc administrative duties as required

Skills and Key Characteristics

Maintains a high standard of personal appearance.

Can demonstrate significant experience in Receptionist and Administration roles.

Excellent IT skills including word and excel, ideally with a knowledge of HR systems.

Ability to prepare reports and work with figures.

Strong administration skills including time management.

Excellent interpersonal and customer facing skills with an efficient, polite and approachable manner.

Strong communication skills both written and verbal.

The ability to work as part of a team.

The ability to work accurately, with attention to detail within tight deadlines.

Have a pro-active and ?can do? attitude.

Able to remain calm under pressure and work on own initiative.

Must be trustworthy and maintain confidentiality.

Have a flexible approach to work

Location: Fochabers

Date Advertised: 27th July 2020

Closing Date: 7th August 2020

Job Types: Full-time, Permanent

Salary: £18,000.00 - £20,000.00 per year


  • Company Pension
  • Private Medical Insurance
  • Sick Pay


  • Monday to Friday


  • office administration: 1 year (Preferred)

Administrative Duties:

  • Carrying out requests from management as needed
  • Answering emails and sorting post
  • Answering phone calls and transferring them as necessary

Work remotely:

  • No

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