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Office Manager Full Time

at Scaffteq West Limited in Bristol (Published at 25-03-2020)

Scaffteq West Limited
Position Description: Office Manager
Location: Thornbury, Bristol, BS35 3US
Employment: Salary
Competitive Salary plus benefits package
Working Hours: 37.5 hours per week. 8am to 4:30pm. Flexibility available upon discussion.
We are the leading name in scaffolding for housebuilders located in Bristol and the South West. Our business is highly successful, largely due to our collaborative approach where we form ongoing partnerships with our housebuilding clients.
We seek a driven, proactive and dynamic Office Manager to run our Head Office in Thornbury. You?ll be providing invaluable support to our current office and site based teams, our customers and our suppliers.
Other Benefits Include:
28 Days Holiday inclusive of 8 days statutory Bank Holidays
NEST Pension Scheme
Up to 5% of salary bonus based on Company performance
Job Purpose:
Working for the Finance & Administration Manager, and supporting all the Scaffteq Management Team as follows:
  • Managing all aspects of the operations team?s administration
  • Manging all general office management activities

Job Duties:
Finance/Accounting/Accounting Administration
  • Ensuring the completion of routine clerical and accounting and book keeping tasks.
  • Managing Scaffteq?s payroll, payroll schedules for outsourced staff, transport and other office functions.
  • Ensuring bank reconciliations are completed, verifying bank deposits
  • Managing accounts payable processes, ensuring payables are appropriately reviewed and signed off ahead of payment.
  • Entering financial information into the accounting system (Sage50 & Sage Construct, once installed) and managing company ledgers.
  • Managing day to day transactions, posting daily receipts, encoding accounting entries for data processing
  • Managing key supplier accounts

Payroll/HR

  • Ensuring all staff record are up to date.
  • Ensuring all holiday and sick records are accurate at all times
  • Weekly timesheets are accurately recorded with managers
  • Running weekly & monthly payroll

Transport
  • Dealing with all day to day transport enquiries and administration
  • Updating the transport documentation in relation to MOT?s due
  • Managing taxation of vehicles
  • Undertaking driving licence checks, ensuring drivers hold valid driving license (with no points held)

Support to Management
  • Office Management and day to day office administration
  • Supporting the company?s digital strategy roll out to office and site based teams
  • Developing and process mapping, procedures standard methods of working
  • Producing management or KPI reports as requested

The above duties are not an exhaustive list of the activities that the role holder may be required to undertaken. The Company may require the role holder to perform other duties as the Company deem necessary to fulfil the requirements of the role.
Experience:
Must Have
  • Payroll and purchase ledge processing experience
  • Good communication and interpersonal skills, effective in managing internal and external customer relationships
  • Experience in managing in-house operations and office administration activities
  • Proficient with Microsoft Office, particularly Excel, Word and Outlook 365
  • Strong typing and spelling skills with an eye for detail and accuracy.

Preferable
  • Use of Sage and/or Sage Construct
  • Working with a Construction or Transient Workforce
  • Developing standards and process Improvement

Academic Ability:
  • GCSE grade C or above in 4 subjects including English and Maths

Attributes:
  • A willingness to learn new skills and tasks and share that knowledge with others in the team
  • An enthusiastic and friendly team player
  • Belief in yourself and an optimistic outlook on life. A desire to achieve highly in your role and career.
  • Kindness, generosity of spirt, respectful of others
  • Fully embracing Scaffteq?s values and growth aspirations


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