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Events and Logistics Executive Full Time

at Scarlett Entertainment in London (Published at 01-12-2019)

Scarlett Entertainment are a leading entertainment agency, working with national and international accounts to provide first class entertainment for their events. With a roster of over 15,000 acts from around the world, Scarlett Entertainment supports both private and corporate clients to fulfil their entertainment briefs. With offices in the UK and Dubai, and team members based in the US and Italy, Scarlett Entertainment are a fast growing company looking for enthusiastic and pro-active individuals to join their expanding team, with opportunities for future progression.

Positioned within a busy team, candidates would enjoy a varied workload within a high pressure department, and be comfortable going from task to task depending on changing priorities due to the nature of the business.

Key Responsibilities

  • Responding to all logistical queries from clients and artists pre-event, to ensure all requirements are met from both sides
  • Gathering Insurance documents, Risk Assessments, Method Statements from artists to ensure clients have all documentation required prior to the event
  • Joining technical calls in the run up to events with the client, artist or production team
  • Liaising between the Client and the Artist to ensure all logistical queries have been answered in the run up to the event, this could include for example parking queries, catering, event schedule questions, technical queries.
  • Preparing client and artist contracts, ensuring terms and conditions align and all relevant details are included
  • Preparing itineraries for booked events, to include finalised event timings and client/artist contact details
  • Arranging national and international travel, booking accommodation for artists and staff when required and preparing detailed travel itineraries
  • Managing visa applications for artists
  • Being an out of hours point of contact for artists, clients and staff, calmly managing any issues should they arise

Skills & Attributes

  • Understanding and previous experience of the events industry, with a passion for entertainment and artist/client relations
  • Excellent communication skills, both written and oral
  • Strong accuracy skills, with a high attention to detail
  • Experience of working in a fast paced environment, with a high workload
  • IT literate, to include compatible with CRM systems and online research
  • Approachable and calm manner, with the confidence to work across multiple departments
  • Experience in writing and/or approving contracts
  • Experience of organising travel, accommodation and visas (preferred but not essential)

Job Types: Full-time, Permanent

Salary: £20,000.00 to £25,000.00 /year

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