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Legal Secretary / Admin Assistant Full Time

at Willis Towers Watson in London (Published at 09-12-2018)

Summary of Role


This role supports the Insurance Technology
Contracting team which comprises of 6 lawyers who specialize in providing legal
advice on software contracts and licences. Providing day to day administration and secretarial
support, to this busy but friendly team previous legal administrative and secretarial experience is ideal but not
essential. Ideally you will have previous experience working within a corporate
environment. You will be provided with training and as part of a large global
company will enjoy excellent benefits.



The successful applicant will
possess excellent IT and communication skills and be capable of working both
independently and as part of a team. You
must have a high attention for detail, be extremely organized and display a
calm, confident, composed manner at all times when working with a wide range of
stakeholders within the business and be
extremely organised.



The Requirements



Key Responsibilities

& Tasks:


  • Assisting with the administration of legal documents and
    related business processes including formatting, proofreading, printing
    and arranging for execution.

  • Provide administrative support including, but not
    limited to:

  • Diary management and meeting co-ordination;

  • Legal records management (electronic and paper) in
    accordance with internal audit requirements;

  • Arranging and administering New Work Policy arrangements
    forming a critical part of the contract execution process;

  • Producing financial reports for relevant stakeholders
    based upon key information received as part of new matter instructions;

  • Locating contracts from contract database;

  • Updating matter lists;

  • Sending and filing hard copy original contracts;

  • Taking minutes at team meetings; and

  • Arranging for the payment of invoices.

  • Building effective working relationships with
    consultants and stakeholders.

  • Ensuring clients? queries are dealt with demonstrating the highest
    standards of professional excellence, to agreed timescales.


Qualifications

Technical skill
sets


  • It

is essential that the successful candidate is technically very capable and is ideally
highly proficient in MS Word, Excel PowerPoint and Outlook.
  • Excellent

administration skills including ability to organise and prioritise to
successfully meet conflicting deadlines and multiple tasks. A methodical approach to monitoring and managing
workflow
  • Accurate

typing with excellent grammar and spelling


Personal
Attributes/Experience


  • Confident and able to show initiative;

  • Strong communicator, with clear written and oral
    communication skills;

  • The ability to be persistent and persuasive with
    colleagues at all levels within the business;

  • Strong client focus;

  • Solution focused;

  • High degree of attention to detail and be extremely
    organized;

  • The ability to handle sensitive information in an
    appropriate manner;

  • Ability to prioritise competing work and complete work
    in accordance with agreed timescales;
  • Flexible approach in undertaking a variety of
    responsibilities, capable of handling and providing creative solutions to
    problems;

  • Good commercial awareness;

The
Company



Willis Towers Watson is a leading global advisory, broking and solutions
company that helps clients around the world turn risk into a path for growth.
With roots dating to 1828, Willis Towers Watson has 40,000 employees serving
more than 140 countries. We design and deliver solutions that manage risk,
optimize benefits, cultivate talent, and expand the power of capital to protect
and strengthen institutions and individuals. Our unique perspective allows us
to see the critical intersections between talent, assets and ideas ? the
dynamic formula that drives business performance. Together, we unlock
potential. Learn more at willistowerswatson.com.



Willis

Towers Watson is an equal opportunity employer



Willis Towers Watson believes that effectively managing a
diverse workforce is vital to our business strategy. We have an obligation to
our organization, ourselves and our clients to hire and develop the best people
we can find. We will continually review our policies and practices to ensure
that all areas of the employment process (including recruiting, hiring, work
assignments, compensation, benefits, promotions, transfers, company-sponsored
development programs and overall workplace experience) are free from
discriminatory practices. We are committed to equal employment opportunities at
Willis Towers Watson.



Unsolicited Contact:
Any unsolicited resumes/candidate profiles
submitted through our web site or to personal e-mail accounts of employees of
Willis Towers Watson are considered property of Willis Towers Watson and are
not subject to payment of agency fees. In order to be an authorized Recruitment
Agency/Search Firm for Willis Towers Watson, any such agency must have an
existing formal written agreement signed by an authorized Willis Towers Watson
recruiter and an active working relationship with the organization. Resumes must
be submitted according to our candidate submission process, which includes
being actively engaged on the particular search. Likewise, for our authorized
Recruitment Agencies/Search Firms, if the candidate submission process is not
followed, no agency fees will be paid by Willis Towers Watson. Willis Towers
Watson is an equal opportunity employer.



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