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Project Co-ordinator Full Time

at WSP in London (Published at 12-07-2018)

We have an exciting opportunity for a Project Co-ordinator to join our fast-paced Project Management team at the Houses of Parliament. We are looking for someone who has experience in the a property and built environment, with a strong ability to prioritise their workload and to work with our programme manager on a multi-million pound, estate wide programme of fire safety improvement works where WSP are acting as overall Programme Manager.

A typical week would include:

  • Arrange room bookings, ordering catering and setting VC equipment

  • Manage tasks and queries on behalf of the programme and project team in a timely manner with the ability to establish priorities based on understanding of the project

  • Support the QA function, setting up standardised templates and helping to ensure a consistent approach across our project

  • Assist in the maintenance of the client portal, documents and records

  • To coordinate the delivery of all tasks, maintain programme and project files and information trackers

  • Maintaining a project directory and the team organogram

  • Formatting of reports and specifications checking for correct use of language, grammar & spelling etc. ensuring quality and consistency of all documents

  • To assist with the production of marketing material/ documents/ presentations

  • Workshop coordination (internal and external) and attendance where required and to produce associated minutes where necessary

  • Be the first point of contact for questions from internal and external parties

  • Ensure all programme H&S paperwork requirements are completed for team members

  • Support the Project Delivery Manager in gather daily/weekly/monthly site performance data and metrics; collating this information into reporting and tracking schedules

  • Support the Planning Manager and Programme Director in obtaining weekly Schedule progress data from the various Project teams

  • Support the Programme Director in obtaining Monthly reporting information from the Project Teams and Client’s Project Leaders

  • Manage and coordinate the various project consultants Key Performance Indicators, collating and inputting scores, generating KPI Schedules

  • Manage and coordinate meetings, including managing invites, attendance and room bookings, and taking minutes where required

About You

We’d love to hear from you if have:

  • At least 2 years similar previous experience held in a similar role coordinating/administering projects and information and delivering to tight timescales

  • Familiarity with and experience of analysing data, producing reports/spreadsheets

  • University degree qualified or equivalent

  • Excellent understanding of Microsoft Word, Excel, PowerPoint. Experience of Visio Microsoft Project would be an advantage, but not essential

  • Ability to work as part of multi-disciplinary teams including developing and leading strong partnerships between the clients, consultants and contractors.

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