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Romanian Speaking Office Admin Full Time

at CPBA in East London (Published at 22-05-2018)

Job Description

We are a training company successfully achieved multiple government contracts. We are now looking to expand further and would require an experienced Office Admin preferably with experience with apprenticeships who is able to ensure proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Job Duties:

  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
  • Registers learners
  • Follow up learners
  • Handles student enrolment paperwork
  • Manages correspondence by answering emails and sorting mail
  • Handles expenses and billing cycles
  • Manages reception area and looks after visitors
  • Answers phone calls and transfers them as necessary
  • Drafts, formats, and prints relevant documents
  • Maintains stock lists and orders office supplies as needed
  • Interacts with directors and carries out their requests
  • Creates agendas and takes meeting notes
  • Assists in purchase orders and invoicing
  • Maintains accurate records for employee holiday requests
  • Manages outgoing post and records data on special deliveries
  • Photocopies and files appropriate documents as needed
  • Attends workshops and conferences when requested
  • May take care of website functions and social media profiles

Office Administrator Skills and Qualifications:

Prior Office Management Experience in the Apprenticeship sector Preferred

Strong Attention to Detail

Ability to Work Without Supervision

Excellent Time Management Skills

Exceptional Communication and Customer Service Skills

Technical Skills, Including Proficiency With Microsoft Office Programs

Strong Prioritisation and Organisation Skills

Ability to Handle Confidential Information

Strong Record Keeping Skills

Ability to Multitask

We offer attractive, competitive salary with room for progression.

Job Type: Full-time

Experience:

  • Administration: 1 year

Location:

  • East London, Greater London

Language:

  • Romanian


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