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Tom Ford- Personal Assistant to the VP/General Manager Full Time

at Estee Lauder in London (Published at 14-11-2017)

An exciting opportunity has arisen for an experienced Personal Assistant to support the VP/General Manager of Tom Ford Beauty, Editions de Parfums Frederic Malle, By Kilian and Le Labo based at One Fitzroy, London.

The Personal Assistant is primarily responsible for providing extensive administrative and secretarial support to the VP/GM ensuring the effective running of the VP/GM office. In this role you will act as ‘gatekeeper’ by managing and maintaining daily schedules and appointments working across multiple time zones as well as inbox management, monitoring all email correspondence and distribute daily communications from the VP/GM office and the wider company.

The Personal Assistant is also responsible for a broad range of duties including travel arrangements, creating detailed itineraries, preparing PowerPoint presentations for senior level meetings, minute taking and producing action points, processing expenses in line with company policy, raising and monitoring PO’s as well as the organisation of all internal and external meetings on behalf of the four brands. When required the Personal Assistant will organise all internal events including brand conferences. In addition you will also be required to execute special projects as defined by the VP/GM.

This role requires you to be the main point of contact for the brand, it is essential that the right candidate establishes and maintains excellent relationships with all cross functional departments and global head office teams.


The successful candidate should be a professional PA with relevant experience and the desire to build upon your PA career.

You will be an outstanding administrator who is extremely organised with excellent communication, time management and budget management skills. You must be confident working independently and able to coordinate and manage a high volume of projects/tasks and knowing when to prioritise whilst maintaining a confident and professional approach. You will demonstrate the upmost discretion and be respectful when dealing with confidential information.

Proficient computer skills are essential, with advance knowledge of Word, Excel, PowerPoint and Outlook.

Job: Administrative

Primary Location: Europe, Middle East, Africa-GB-ENG-London

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Job Number: 1713843

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